University Resources & Rentals

For most events, University departments need to work with one or more service departments. But don’t worry, our professional events planning team is only an email away. We’re happy to discuss your event and help you keep on track.

In addition to these resources, at the time you book your space, the Reservations Office will provide you with important information to plan and support your event.

Campus Resources

Hire BU Musicians: hire out BU student musicians to perform at your events.

BU Photography documents the University’s major events, campus developments, and student, faculty, and alumni achievements.

BU Productions provides a variety of video needs, including: single-camera archival recordings of lectures, symposia, and performances; multi-camera productions; and live webcasts in collaboration with the office of Networked Information Services.

Catering on the Charles provides all catered food and beverages and related services (such as table skirting) on the Charles River Campus. Please note that prices listed in the catering guide may not reflect charges for items such as additional waitstaff, specialty linens, and required taxes. Any amount charged by Catering on the Charles (such as administrative, service, delivery, labor, or other charge or fee), unless expressly designated as a tip or gratuity, is not for the benefit of any employee(s) and is not a tip or gratuity. Charges or fees other than those designated as tips or gratuities are not distributed to employees except where expressly stated otherwise in writing.

Marketing & Communications offers a one-stop center for the development and production of top-quality web and print communications such as invitations, posters, and programs that effectively convey the Boston University brand.

Disability Services assists the University in creating an accessible community where students, faculty, staff, and guests with disabilities have an equal opportunity to fully participate in their experiences at BU.

Facilities Management is responsible for the set-up of your event space as well as other facilities-related services that might be needed for the successful execution of your event (such as electrical, carpentry, trucking).  You should meet the area manager of your event venue to discuss the particular needs of your event.  To find the appropriate area manager, click here and type in the facility address.

Learning & Event Technology Services offers professional audio/visual presentation, computer display, sound reinforcement and audio recording services for the Boston University community.

Parking & Transportation Services offers information about event parking accommodations and restrictions, as well as the University’s parking regulations .

BU Police provides information regarding the hiring of a paid police detail. Please email to arrange services.

Press assists with any issues related to the news media including, event publicity.

Sustainability@BU  is the campus initiative to “green our campus”.  Visit this site to find out more information about the eco-friendly choices being made at BU.

Equipment Rental

Many campus venues are equipped with the items needed for your event.  However, there are times when equipment must be rented to complete your event equipment inventory;  for rental orders less than $1,000, departments may contact external vendors directly.  Approved vendors include:

For rental items in excess of $1,000, please contact BU Sourcing & Procurement


BU Sourcing & Procurement offers advice when working with third-parties for offsite events or hotel room blocks, please visit this page for more information.