Job Opening at HEAL Initiative – Project Coordinator

in Jobs
November 17th, 2016

BUSPH GH Alum from 2012, Joseph Scarpelli is looking for a Project Coordinator at the HEAL Initiative in the San Francisco Bay Area! 

HEAL Initiative

HEAL Initiative is a young, spirited organization that aims to make global health training
across the world immersive, longitudinal, and equitable. Founded in 2014, HEAL aims to
make serving poor populations a first choice for health professionals across the world.
Currently we have nearly 50 fellows across 8 countries including the United States in
Navajo Nation and Oakland. We work in collaboration with local communities and local
organizations. For more information visit,

Position Overview
The HEAL Initiative is recruiting a full-time Project Coordinator to join our small,
passionate, and dynamic team. This position will be based in San Francisco, California.
The Coordinator will provide a variety of administrative and project-based support for a
number of ongoing global health initiatives within HEAL.

Some key responsibilities include:

HEAL Fellow Credentialing
• Serve as point person for fellow credentialing at UCSF and as needed at the
domestic partner sites (in collaboration with site-based faculty/staff).
• Attend trainings from the Graduate Medical Education (GME) office on how to
perform initial fellow appointments, reappointments, and graduation
• Complete certification documents for alumni on as-needed basis.
• Navigate the UCSF system to spearhead the credentialing process for physician
fellows so that they can work at underserved sites both in the US and abroad.

HEAL Alumni Network
• Develop, plan, and implement a strategy for HEAL fellow alumni engagement,
ongoing educational opportunities (in-person and online), and non-educational
gatherings locally and globally.
• Develop the HEAL Alumni Network to ensure continual fellow engagement as
fellows finish the 2-year fellowship.

Fellow Recruitment
• Serve as Initial point of contact for HEAL fellows, including day-to-day triage of
questions from fellows, site exchange coordination, and recruitment logistics.
• Manage the fellow recruitment process, including managing outreach efforts to
relevant stakeholders in the medical education realm as well as fine-tuning
internal selection processes.

Media and Communications
• Oversee and maintain HEAL’s social media presence including FB, LinkedIn,
Twitter, Instagram, website, etc.
• Maintain social media presence to target audiences.
• Maintain repository of HEAL photos and videos for marketing and
communication purposes, and work with editing consultants to develop and
carry out a media strategy
• Develop marketing materials that convey HEAL values and reach intended
• Direct Management of two summer interns (marketing/social media).

Programmatic and Administrative Support
• Schedule and coordinate meetings and conferences for HEAL team, fellows, as
well as partners.
• Prepare agendas, emails, meeting documents, and coordinate logistics for HEAL
other projects as time permits and as directed by supervisor.
• Assist HEAL faculty in gathering data for grant and philanthropic proposals.
• Provide logistical and implementation support for key HEAL trainings including
the Global Health Training, Mid-Fellowship Retreat, and graduation training.

Minimum education or equivalent experience:
• Bachelor degree in public health, policy, business, or related discipline.
• Minimum experience: 1-3 years of increasing responsibility in an organization,
preferably a not-for-profit
• Excellent interpersonal and interview skills
• Knowledge of Microsoft Outlook, Excel, Access, Word, Powerpoint
• Demonstrated ability to make sound judgment and ability to summarize/report information
• Ability to work with faculty on high-level, time-sensitive, and detail-oriented projects
• Ability to multitask and prioritize well
• Excellent organizational, communication, interpersonal, and customer service skills
• Proven record of reliability and attendance
• Ability to work independently and as a team member
• Demonstrated ability to work effectively under pressure of competing priorities
• Demonstrated ability to manage complex scheduling
• Willingness to travel for HEAL-related work domestically and internationally, including to areas
that are resource-constrained
• Ability and willingness to drive for HEAL-related tasks

Preferred Qualifications:
• Knowledge of Global Health issues and/or experience working with diverse
domestic and international communities.
• Demonstrated commitment to social justice and Global Health.
• Knowledge of medical terminology, health care delivery processes, and
documentation practices
• Experience with business and information systems
• Prior experience in an academic environment
• Experience with budgets and financial planning
• Experience with event planning
To be successful as a member of the HEAL team, you will also:
• Have a passion for our mission and a strong desire to impact an up-and-coming
Global Health organization
• Be an incredibly motivated and creative thinker- develop ideas and execute on
• Ability to be self directed and comfortable with an all hands on deck, no task too
menial environment
• Be humble, diligent and committed to Global Health Equity
• Have a strong work ethic, take initiative, and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced, hard working and fun environment

Application information
Position is open immediately until filled. Please send a cover letter and resume via email
to Project Coordinator Search: Only shortlisted
candidates will be contacted. No phone calls please.
HEAL is an equal opportunity employer; people of color and individuals from diverse
backgrounds are encouraged to apply.