More in Forms & Policies

Consider this your club’s to-do list.

Below you will find the Club Sports Handbook and other policies. If you have question or need clarification on any of our policies, please contact your advisor as soon as possible.

In addition, you’ll see all of the BU Club Sports forms that your club may need to submit throughout the year. Most forms can be submitted electronically (via an online form or email submission), but some must be filled out and delivered by hand to your advisor.

Along with Club Sports specific policies, participants are bound by general university policy which can be found here.

    • Club Sports Handbook 15-16
      All players should be advised to read through the Club Sports Handbook. Remember, some polices may change throughout the year, so please check back to this page for initial guidance on managing your team.
    • Club Sports Van Travel Policies
      All Club Sports participants should read the policies for using and traveling in Club Sports vans.
    • PERD Parking Arrangement Babcock-Agganis
      All van drivers should familiarize themselves with these parking guidelines.
    • Flyering the Campus
      Interested in advertising your team in residence halls? Learn how here and consult the “forms” section for the approved flyer template.

      Boston University requires licenses for products featuring our name, logos, and other marks as a way to preserve our reputation as a center of academic excellence and outstanding athletic performance. For more information about the BU’s Trademark Policy please click here.

      This list will outline those vendors which have received licensing approval from the university. All CUSTOM Club Sports apparel produced by Club Sport teams should be done only by vendors on this list. If your item does NOT include BU logos – you do NOT need to adhere to this list. Please consult the Club Sports handbook for full purchasing instructions. If you have any questions, please reach out to your advisor.

      Vendor List
      Coming Soon

       

        Standards of Conduct Form
        All Club Sports members must complete the Standards of Conduct Form to participate.

          Official Team Roster
          The roster should be completed and kept up-to-date by each team. Please resubmit to both your advisor and Athletic Training if you are adding or removing anyone to/from this roster.

            Athletic Training Consent to Treatment
            To be completed by every club sport athlete and submitted to the Athletic Training office along with your up-to-date team roster.

              Deposit Form
              Complete and deliver to the CSBO along with your deposit.

                Check Request Form
                Complete and submit to your advisor. Must be accompanied by proper backup documentation (W9, quote, official league/tournament communication, referee payment form, etc).

                Community Service Report Form
                Fill out and submit this form when your team completes a community service event. Submit at least 2 photos (1 group picture) to your adviser via email.

                  Purchase Request Form
                  Complete and submit (along with quote) to your advisor. Please remember, there is a 10-day deadline on purchase requests.

                    Online Payment Request Form
                    Submit this form if your team wishes to collect money via MyFitRec. Please email snalette@bu.edu AFTER submitting this form to let him know you have submitted.

                      Cash/Travel Advance Form
                      Complete and submit to your advisor via email or in person at the CSBO. Please remember, there is a five-day deadline on cash advances.

                        Van Request Form
                        Complete and submit this form to clubvans@bu.edu. The Club Sports Office will make every effort to accommodate your request; however, please note that PERD van usage is in high demand and we may not be able to accommodate all requests.

                          Travel Itinerary Form
                          Complete and submit to your advisor via email, or deliver to the CSBO when picking up van keys.

                            W-9 Form
                            This form is to be completed by new vendors and submitted either directly to your advisor by the vendor, or along with your Purchase Order or Check Request Form.

                              Official/Referee Payment Form
                              To be completed by game officials and a team representative and submitted to the CSBO along with the Check Request Form and a W-9.

                                Facility Request Form
                                Complete and submit this form to your advisor via email two weeks or more prior to hosting an event in which participants are nonmembers of the University.

                                  Design Request Form
                                  Complete and submit this form to your advisor (not to Kris Covarrubias as it says on the form) when your team needs something designed from our department artists (such as tickets)

                                  Club Sports Flier
                                  Use this template when you would like to create approved team flyers

                                   

                                   

                                  Creating Your Club Web Page
                                  Getting the word out about your team is important. Follow our guidelines to create your team web page to showcase photos and events and inform people about your team, roster, and schedule.

                                  Twitter and Facebook Branding Guidelines
                                  We want you tweeting and posting, just make sure to follow the rules and do it right!

                                  Club Sports Logo Slick
                                  Before you design any gear for your Club, you must review the guidelines.

                                  Club Sport Proposal Guidelines
                                  Wanna start a Club Sport? Start with this guide.

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