More in Forms & Policies

Consider this your club’s to-do list.

Below you will find the Club Sports Handbook and other policies. If you have question or need clarification on any of our policies, please contact your advisor as soon as possible.

In addition, you’ll see all of the BU Club Sports forms that your club may need to submit throughout the year. Most forms can be submitted electronically (via an online form or email submission), but some must be filled out and delivered by hand to your advisor.

Along with Club Sports specific policies, participants are bound by general university policy which can be found here.

      • Club Sport Handbook 17-18
        All players should be advised to read through the Club Sports Handbook. Remember, some polices may change throughout the year, so please check back to this page for initial guidance on managing your team.
      • Club Sports Van Travel Policies
        All Club Sports participants should read the policies for using and traveling in Club Sports vans.
      • PERD Parking Arrangement Babcock-Agganis
        All van drivers should familiarize themselves with these parking guidelines.
      • Online Team Store – Best Practices
        Teams hosting online team stores should consult this document for tips on how to run a successful campaign.
      • Flyering the Campus
        Interested in advertising your team in residence halls? Learn how here and consult the “forms” section for the approved flyer template.


      Boston University requires licenses for products featuring our name, logos, and other marks as a way to preserve our reputation as a center of academic excellence and outstanding athletic performance. For more information about the BU’s Trademark Policy please click here.

      This list will outline those vendors which have received licensing approval from the university. All CUSTOM Club Sports apparel produced by Club Sport teams should be done only by vendors on this list. If your item does NOT include BU logos – you do NOT need to adhere to this list. Please consult the Club Sports handbook for full purchasing instructions. If you have any questions, please reach out to your advisor.

      Vendor List



        Deposit Form
        Complete and deliver to the CSBO along with your deposit.

          Check Request Form
          Complete and submit to your advisor. Must be accompanied by proper backup documentation (W9, quote, official league/tournament communication, referee payment form, etc).

          Community Service Report Form
          Fill out and submit this form when your team completes a community service event. Submit at least 2 photos (1 group picture) to your adviser via email.

            Purchase Request Form
            Complete and submit (along with quote) to your advisor. Please remember, there is a 10-day deadline on purchase requests.

              Online Payment Request Form
              Submit this form if your team wishes to collect money via MyFitRec. Please email AFTER submitting this form to let him know you have submitted.

                Cash Advance Form
                Cash advances are given to teams under select circumstances. Please contact your advisor to discuss your need.

                  Van Driver Signup Form
                  Add your name to the list via the link above to sign up to become a certified van driver.The entire process can be found here.

                  Van Travel Request Form
                  Complete and submit this form to The Club Sports Office will make every effort to accommodate your request; however, please note that PERD van usage is in high demand and we may not be able to accommodate all requests.

                    Travel Itinerary Form
                    Complete and submit to your advisor via email, or deliver to the CSBO when picking up van keys.

                      W-9 Form
                      This form is to be completed by new vendors and submitted either directly to your advisor by the vendor, or along with your Purchase Order or Check Request Form.

                        Official/Referee Payment Form
                        To be completed by game officials and a team representative and submitted to the CSBO along with the Check Request Form and a W-9.

                          Facility Request Form
                          Complete and submit this form to your advisor via email two weeks or more prior to hosting an event in which participants are nonmembers of the University.

                            Design Request Form
                            Complete and submit this form to your advisor (not to Kris Covarrubias as it says on the form) when your team needs something designed from our department artists (such as tickets)

                            Club Sports Flier
                            Use this template when you would like to create approved team flyers



                            Creating Your Club Web Page
                            Getting the word out about your team is important. Follow our guidelines to create your team web page to showcase photos and events and inform people about your team, roster, and schedule.

                            Twitter and Facebook Branding Guidelines
                            We want you tweeting and posting, just make sure to follow the rules and do it right!

                            Club Sports Logo Slick
                            Before you design any gear for your Club, you must review the guidelines.

                            Club Sport Proposal Guidelines
                            Wanna start a Club Sport? Start with this guide.

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