{"id":12225,"date":"2014-11-03T11:59:17","date_gmt":"2014-11-03T16:59:17","guid":{"rendered":"https:\/\/www.bu.edu\/cpo\/?page_id=12225"},"modified":"2025-05-19T14:40:56","modified_gmt":"2025-05-19T18:40:56","slug":"renovation-requests","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/cpo\/request-services\/renovation-requests\/","title":{"rendered":"Renovation Requests"},"content":{"rendered":"<p><span data-contrast=\"none\">Requests can be submitted via the University\u2019s project management system,\u202f<\/span><a href=\"https:\/\/bu.pmweb.com\/PMWeb\/\"><span data-contrast=\"none\">PMWeb<\/span><\/a><span data-contrast=\"none\">. Training opportunities for requestors and approvers\u202fare available. For a schedule of trainings or to learn more about our project management system, please contact\u202f<\/span><a href=\"mailto:ithelp@bu.edu\"><span data-contrast=\"none\">ithelp@bu.edu<\/span><\/a><span data-contrast=\"none\">.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><a href=\"http:\/\/facilities.bu.edu\/camms\/Login.aspx?ReturnUrl=%2fcamms%2fDefault.aspx\"><span data-contrast=\"none\">CAMMS<\/span><\/a><span data-contrast=\"none\">, the University\u2019s Facilities Service Request system, will continue to serve as the tool for maintenance and custodial work orders.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Requests convey the preliminary project details, requested scope of work, and the anticipated funding source and help inform how the project may be staffed and organized. Projects will require approval from the President\u2019s Committee on Space Planning &amp; Capital Expenditures (SPACE) or its Operations Sub-committee (sub-SPACE) if they meet certain guidelines.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Projects will require sub-SPACE Committee approval if:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Renovations estimated to cost greater than $25,000<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Requesting additional space or reassignment of space<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Changes require modification to the floor plan or affect other departments<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Upgrades or changes require design assistance<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Projects costing more than $1 million will also need to be reviewed by the SPACE Committee.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p aria-level=\"3\"><b><span data-contrast=\"none\">sub-SPACE\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><span data-teams=\"true\">The sub-SPACE Committee meets on a bi-weekly basis and includes representatives from the Provost\u2019s Office, Operations, CPO, and Budget &amp; Planning. The committee is co-chaired by the Associate Vice President for Planning, Design &amp; Construction and the Assistant Provost for Academic Space Planning.<\/span><\/p>\n<p aria-level=\"3\"><b><span data-contrast=\"none\">sub-SPACE Approval Process<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<ol>\n<li><span data-contrast=\"none\">Requests are created by one of many department submitters, followed by a review by a designated department approver.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">Once approved by the department, the request is reviewed and approved by the Provost or CPO to be added to sub-SPACE agenda for review.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">sub-SPACE reviews the scope, value, and schedule of the request. Upon committee agreement, the request is assigned a CPO project manager and\/or a designer, as necessary.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">For requests that are anticipated to cost greater than $50,000 and require outside design assistance, an estimate for the design fees will be created and sent to the department for approval. The requesting department will be responsible for funding this service.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">The project manager will review scope and inspect the space with the requesting department to ensure an accurate estimate is created for the request.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">The completed estimate will be sent to the requestor for approval and indication of funding source.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"none\">The department-approved estimate is returned to the Committee for final review of the plan, estimated costs, and funding source. Upon committee agreement, the request is approved for implementation.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<\/ol>\n<p><span data-contrast=\"none\">If you have questions regarding the sub-SPACE process, contact <\/span><span data-contrast=\"none\"><a href=\"mailto:mkildare@bu.edu\">Mary Kildare<\/a>.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p aria-level=\"3\"><b><span data-contrast=\"none\">SPACE Committee<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The sub-SPACE committee thoroughly reviews all projects before they are presented to the SPACE committee for final approval. It is the sub-committee\u2019s role to understand and comment on changes to the use, design, and layout of campus space and buildings to recommend appropriate action by the SPACE Committee.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:375}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The SPACE Committee meets on regular basis and includes the President, Provost, Senior Vice President for Operations, Senior Vice President, Chief Financial Officer &amp; Treasurer, and Vice President and Associate Provost for Academic Budgets &amp; Planning.\u00a0<\/span><\/p>\n<ol>\n<li><b><span data-contrast=\"none\">Cost Estimate<\/span><\/b><span data-contrast=\"none\">\u202f\u2013 Evaluation of total hard costs (construction) and soft costs (design, permit, finance, furnish and occupancy) for the project<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"none\">Planning and Design<\/span><\/b><span data-contrast=\"none\">\u202f\u2013 Analysis of alternative locations, site selection, and architectural design<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"none\">Space Utilization<\/span><\/b><span data-contrast=\"none\">\u202f\u2013 Confirmation of the academic, research or administrative need for additional or renovated space (project consistency with University\u2019s strategic plan)<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"none\">Constructability<\/span><\/b><span data-contrast=\"none\">\u202f\u2013 Review of existing building structure and services to support the renovation and schedule<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"none\">Funding<\/span><\/b><span data-contrast=\"none\">\u202f\u2013 Validation of funding sources (operations, debt, gifts and grants)<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true}\">\u00a0<\/span><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Requests can be submitted via the University\u2019s project management system,\u202fPMWeb. Training opportunities for requestors and approvers\u202fare available. For a schedule [&hellip;]<\/p>\n","protected":false},"author":4064,"featured_media":0,"parent":23,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/pages\/12225"}],"collection":[{"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/users\/4064"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/comments?post=12225"}],"version-history":[{"count":44,"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/pages\/12225\/revisions"}],"predecessor-version":[{"id":26262,"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/pages\/12225\/revisions\/26262"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/pages\/23"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/cpo\/wp-json\/wp\/v2\/media?parent=12225"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}