For a full explanation of policies and procedures for promotion to the rank of professor, see the Faculty & Staff Handbook.
Please note that this calendar outlines dates for college-level deadlines. The department should set clear internal deadlines to ensure that the below deadlines are met, especially in regards to materials submitted to the department by the candidate.
COLLEGE OF ARTS & SCIENCES 2024/25 PROMOTION TO PROFESSOR REVIEWS* See the CAS Faculty and Staff Handbook for full explanation of policies and procedures Please note that this calendar outlines dates for college-level deadlines. The department should set clear internal deadlines to ensure that the below deadlines are met, especially in regards to materials submitted to the department by the candidate. Department or candidate submits an updated CV electronically to the Tenure & Promotion Coordinator for initial review by the appropriate Associate Dean of the Faculty. Dean sends letter confirming that candidate will be reviewed for promotion to Professor in the 2024/25 cycle. Department submits Candidate Information Sheet to Tenure & Promotion Coordinator. Department also submits electronic CV to the Tenure & Promotion Coordinator – This is the final version of the CV that will be seen by external evaluators. Updates may be submitted separately. Parts I, II, and III (including student letters, classroom visit reports, and core letter profile forms) are uploaded to the CAS T&P web server. The redacted report should be emailed to the Tenure & Promotion Coordinator as a word doc with tracked changes. *Please note that this schedule does not include dates for Tenure and Promotion cases.2024/25
2023
Before September 15
Potential candidates for review for promotion to Professor during 2024/25 and the department chair discuss whether to proceed at this time. Further, they discuss the process and develop a schedule that will enable the submission of all appropriate materials at the appropriate time in the best possible condition. If there is a question or disagreement about whether the application for promotion is likely to be successful at this time, the appropriate Associate Dean of the Faculty should be consulted.
September 15
Potential candidates for review for promotion to Professor during 2023/24 inform the Tenure & Promotion Coordinator, after discussion with departmental Chair, that they are considering putting themselves forward for consideration. At this point, candidates do not need to know for sure whether or not they will come up for review.
September 19
Information session for all potential promotion to Professor candidates (candidates only).
October 6
Deadline for official notification of both the department Chair and the Tenure & Promotion Coordinator whether the faculty member will be a candidate for promotion in this cycle.
October 12
PHO Colloquium Room (906)Information session for all Department Chairs and departmental tenure & promotion coordinators (most commonly the Department Administrator) with 2024/25 tenure and promotion or promotion to Professor cases.
November 3
Department submits list of 12-15 potential core external evaluators to the Tenure & Promotion Coordinator.
November 17
Department submits website** (containing CV, research statement, and a sample of 5-12 significant publications since last promotion) to be sent to external evaluators to the Tenure & Promotion Coordinator. Any hardcopy books or manuscripts for the evaluators should also be submitted to the Tenure & Promotion Coordinator at this time. The Tenure & Promotion Coordinator invites external evaluators to participate in the reviews as soon as possible.
2024
Spring Semester
Student letters should be solicited early in the semester.
March 8
Deadline to send updates to external evaluators, via the Tenure & Promotion Coordinator.
March 15
External evaluator letters are due to CAS. They are posted on the CAS T&P web server** as received, accessible to the Chair and departmental tenure & promotion coordinators.
April – timing dependent on dept. meetings
Candidate submits completed Part II to the department. Any supporting materials that the department may need to be able to make an informed decision on the case should also be submitted at this time.
May 24
Department report (full and redacted) due to the Tenure & Promotion Coordinator. Cover Page for Board of Trustees form should be completed and emailed to the Tenure & Promotion Coordinator as a word doc.
By June 14
Candidate receives redacted department report from the Tenure & Promotion Coordinator.
July 26
Department posts the candidate’s publications, supporting materials, and student course evaluations on the CAS T&P web server. Only materials since the candidate’s last promotion should be included.
August 23
Department uploads candidate’s Fall 2023 syllabi and teaching schedule to the CAS T&P web server.
Sept-Nov
CAS APT reviews candidates for promotion to Professor. A redacted report is forwarded to each candidate as soon as possible. The Dean reviews candidates for promotion to Professor. A redacted report is forwarded to each candidate as soon as possible.
Nov 15
Deadline for submission of all materials to the Provost.
2025
By March 15
Candidates receive notification of the recommendation of the President.
**Not all hyperlinks are accessible to candidates.
COLLEGE OF ARTS & SCIENCES 2023/24 PROMOTION TO PROFESSOR REVIEWS* See the CAS Faculty and Staff Handbook for full explanation of policies and procedures Please note that this calendar outlines dates for college-level deadlines. The department should set clear internal deadlines to ensure that the below deadlines are met, especially in regards to materials submitted to the department by the candidate. Department or candidate submits an updated CV electronically to the Tenure & Promotion Coordinator for initial review by the appropriate Associate Dean of the Faculty. Dean sends letter confirming that candidate will be reviewed for promotion to Professor in the 2023/24 cycle. Department submits Candidate Information Sheet to Tenure & Promotion Coordinator. Department also submits electronic CV to the Tenure & Promotion Coordinator – This is the final version of the CV that will be seen by external evaluators. Updates may be submitted separately. Parts I, II, and III (including student letters, classroom visit reports, and core letter profile forms) are uploaded to the CAS T&P web server. The redacted report should be emailed to the Tenure & Promotion Coordinator as a word doc with tracked changes. *Please note that this schedule does not include dates for Tenure and Promotion cases.2023/24
2022
Before September 13
Potential candidates for review for promotion to Professor during 2023/24 and the department chair discuss whether to proceed at this time. Further, they discuss the process and develop a schedule that will enable the submission of all appropriate materials at the appropriate time in the best possible condition. If there is a question or disagreement about whether the application for promotion is likely to be successful at this time, the appropriate Associate Dean of the Faculty should be consulted.
September 13
Potential candidates for review for promotion to Professor during 2023/24 inform the Tenure & Promotion Coordinator, after discussion with departmental Chair, that they are considering putting themselves forward for consideration. At this point, candidates do not need to know for sure whether or not they will come up for review.
Sept 20
12:30-1:30
via ZoomInformation session for all potential promotion to Professor candidates (candidates only).
October 7
Deadline for official notification of both the department Chair and the Tenure & Promotion Coordinator whether the faculty member will be a candidate for promotion in this cycle.
October 13
PHO Colloquium Room (906)Information session for all Department Chairs and departmental tenure & promotion coordinators (most commonly the Department Administrator) with 2023/24 tenure and promotion or promotion to Professor cases.
November 4
Department submits list of 12-15 potential core external evaluators to the Tenure & Promotion Coordinator.
November 18
Department submits website** (containing CV, research statement, and a sample of 5-12 significant publications since last promotion) to be sent to external evaluators to the Tenure & Promotion Coordinator. Any hardcopy books or manuscripts for the evaluators should also be submitted to the Tenure & Promotion Coordinator at this time. The Tenure & Promotion Coordinator invites external evaluators to participate in the reviews as soon as possible.
2023
Spring Semester
Student letters should be solicited early in the semester.
March 10
Deadline to send updates to external evaluators, via the Tenure & Promotion Coordinator.
March 17
External evaluator letters are due to CAS. They are posted on the CAS T&P web server** as received, accessible to the Chair and departmental tenure & promotion coordinators.
April – timing dependent on dept. meetings
Candidate submits completed Part II to the department. Any supporting materials that the department may need to be able to make an informed decision on the case should also be submitted at this time.
May 26
Department report (full and redacted) due to the Tenure & Promotion Coordinator. Cover Page for Board of Trustees form should be completed and emailed to the Tenure & Promotion Coordinator as a word doc.
By June 16
Candidate receives redacted department report from the Tenure & Promotion Coordinator.
July 28
Department posts the candidate’s publications, supporting materials, and student course evaluations on the CAS T&P web server. Only materials since the candidate’s last promotion should be included.
August 25
Department uploads candidate’s Fall 2023 syllabi and teaching schedule to the CAS T&P web server.
Sept-Nov
CAS APT reviews candidates for promotion to Professor. A redacted report is forwarded to each candidate as soon as possible. The Dean reviews candidates for promotion to Professor. A redacted report is forwarded to each candidate as soon as possible.
Nov 15
Deadline for submission of all materials to the Provost.
2024
By March 15
Candidates receive notification of the recommendation of the President.
**Not all hyperlinks are accessible to candidates.