Job: Administrative Manager for Choral Music

The Administrative Manager for Choral Activities program under the Office for the Arts (OFA) provides administrative and student support. The position manages the administrative, production, and financial management of the Harvard Choral Program and reports to the Office for the Arts Director of Choral Activities (DCA). The position will work closely with OFA Choral activities colleagues, with three professional pianists on staff and the OFA central admin and finance leadership.

The OFA is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply.

RESPONSIBILITIES INCLUDE:

Student Mentoring

  • Trains, advises and oversees the student leaders of the Harvard Choruses in their assigned choral management tasks (including concert production, financial management, marketing, alumni relations, and tour planning, among other tasks);
  • Supports the managerial work of the Holden Voice Program, Cambridge Common Voices, Harvard Choruses New Music Initiative, and Kuumba Singers;
  • Assists with concert production (8-10 performances per year), annual auditions, community engagement, recording, and broadcast;
  • Elevates diversity, equity, inclusion, and belonging as core values of the choral program.

Choral Activities Program Administration

  • Serves as the primary contact for the choral program (media, prospective students, alumni, University Libraries, Dean of Students Office, Media Production Center, among others)
  • Develops and implements marketing, promotion, and communication strategies for the Harvard choral program including website design, social media content, and bi-annual newsletters
  • Contracts and hosts professional artists for guest performances, residencies, and commissions
  • Manages recruitment and hiring of choral support staff including preparing offer letters and preparing monthly payroll documentation
  • Curates the Harvard Choruses choral library and oversees the choral office space
  • Provides administrative support for the Director of Choral Activities

Financial Management

  • Oversees the Office for the Arts’ Choral Activities program budget as well as the financial administration for the Harvard-Radcliffe Chorus, an OFA-sponsored community ensemble
  • Works closely with DCA and central OFA Admin and Finance leadership on program budget planning and submission, monitoring restricted choral fund balances, budget, and actual expenses, and ensures accurate program expense allocations
  • Manages program business operations including the timely processing of payments
  • Assists with external and internal grant writing and fundraising support.

BASIC QUALIFICATIONS:

Undergraduate degree and a minimum of three years of relevant experience in the nonprofit sector, such as managing artist personnel, concert production, venue management, concert promotion, fundraising, budget planning, audience development, or comparable arts management. Strong administrative, organizational, and communication skills.

ADDITIONAL QUALIFICATIONS AND SKILLS:

  • Master’s degree in arts management or an artistic field preferred.
  • Experience in creating and monitoring budgets
  • Experience in student support and/or engagement
  • Knowledge of financial systems preferred.
  • Ability to proactively set priorities among multiple tasks and lead projects independently.
  • Proficient in Microsoft Office and Google Suite

WORKING CONDITIONS:

The position has the potential for a hybrid schedule during times. During the academic year, there are frequent weekend obligations that will require the position’s presence.

ADDITIONAL INFORMATION:

Interested Applicants should submit a cover letter and resume.

ABOUT THE OFFICE FOR THE ARTS:

The Office for the Arts at Harvard (OFA) supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student art making, connects students to accomplished artists, commissions new work, and partners with local, national, and international constituencies. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.

The Harvard Choruses, a part of the OFA, aspires to empower singers, student leaders, and communities by sustaining and advancing choral music education and practice. There are over 300 students singing in eight faculty-directed choral ensembles at Harvard University. Recognized together as the Harvard Choruses, the Harvard Glee Club (tenor and bass chorus), Radcliffe Choral Society (soprano and alto chorus), and the Harvard-Radcliffe Collegium Musicum (mixed chorus) annually perform with professional orchestras and soloists, regularly present world premières, tour nationally and internationally, and collaborate with community and campus organizations. Each group is a 501(c)(3) non-profit organization. The Harvard Choruses also sponsor the Holden Voice Program (private lessons for choral members with generous financial aid and performance opportunities), the Harvard Choruses New Music Initiative (nurturing undergraduate choral composers), and Cambridge Common Voices (a neurodiverse music collective). For more information, visit www.singatharvard.com

BENEFITS: 

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

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Image Credit: Office for the Arts at Harvard