The mission of Boston University Study Abroad is to offer excellent, innovative, and diverse cross-cultural learning experiences for students. Our study abroad programs cultivate the intellectual, professional, and personal qualities necessary for success in an increasingly interconnected world.
What To Expect
We are looking forward to working with you throughout this process! BU Study Abroad is here to answer any questions you may have about sending your advisee/student abroad. Our aim is to provide support for you and the students you advise and ensure students are prepared for a successful study abroad experience. This Advisor Resource page has many helpful resources all in one place for your convenience, but if you have any questions please do not hesitate to reach out to us at firstname.lastname@example.org or email@example.com.
We require an Advisor Support of Participation Form as part of the application. We do not review applications until this application piece is completed, as we want to ensure students have been in touch with their advisor and discussed how studying abroad fits into their academic plan. The Advisor Support of Participation Form indicates to our office that a student has met with the appropriate advisor at their institution/school/college to discuss their academic plans and how studying abroad fits into them.
Completing the Advisor Support of Participation Form
Students will nominate their advisor for each application, and the Advisor Support of Participation Form will be sent to you via our online application system and asks that you sign off on the following:
I have reviewed and support the plan of study and have discussed the transfer of academic credit with the student. Upon the student’s completion of the program and return to campus, courses will be reviewed by the appropriate department representative to verify if the course will be applied toward fulfillment of major and minor degree requirements.
There is additional space for comments for the admissions committee if needed. By requiring this form for all applicants, we hope to avoid any miscommunication between BU Study Abroad, the student, and you, and make sure everyone is on the same page in supporting the student’s application to study abroad.
Students must complete this process for every application they submit. In the event the student switches programs or BU Study Abroad cannot accommodate their first choice, you may need to complete an additional Advisor Support of Participation Form.
Resource Quick Links
Info for ALL Advisors
Applications have several components:
- Application Questionnaire
- Advisor Support of Participation Form
- Academic Recommendation
- Non-refundable $55 Application fee
- Additional program-specific materials as required.
Applications will not be reviewed until all materials are on file. It is the student’s responsibility to ensure that all required materials have been received by the BU Study Abroad office. We review applications on a rolling basis, so it is in the student’s best interest to complete the application pieces and request the Advisor Support of Participation Form early so it does not delay the process.
The BU Study Abroad application process is straightforward and all online. Students are encouraged to meet with their academic advisor (and study abroad office if they do not attend Boston University), and meet with the Program Manager for their intended program. We process all application documents manually and do ask for one week of processing time. All items are backdated to the date they were received.
Students with a complete application will receive an admission decision in two to three weeks* (some exceptions apply). For competitive programs or tracks, BU Study Abroad may, in some cases, place applications on hold until a review of the full applicant pool is completed. We will notify students of their admissions decision via email. The email will include information and resources necessary for the next steps.
All students will be invited to attend the pre-departure conference, typically held in late November/early December for Spring programs, and April for Summer and Fall programs. The pre-departure conference will cover important program details, such as academics, arrival information, cultural differences/expectations, and health and safety information. This event is mandatory for BU students and strongly encouraged for local non-BU students. All program-specific sessions will be recorded and sent out via email for students who have an excused absence. Please note due to COVID-19 all pre-departure meetings will be offered virtually during the AY 2020-2021.
Some students will need to apply for a student visa. Our Program Managers have information readily available for students and supply many of the supporting documentation, but if you or your students have questions about the visa application process, please email their Program Manager and/or firstname.lastname@example.org.
Throughout the entire application process, students will be supported by their Program Manager and our Enrollment Services team. During peak admissions season it is typical for our response time to be 24-48 hours.
We offer different advising options for students depending on where they are in their study abroad cycle. General Advising is for students who have not yet settled on a specific program and have general questions about studying abroad, the application process, types of programs available, and financial aid. Program Manager Advising is for students who have an interest in a specific program or location and are planning to study abroad in an upcoming semester.
General Walk-In Advising Hours
Mondays – Thursdays, 10AM – 4PM
Visit our Calendly page to schedule an appointment for general advising, where we can talk about:
- What you’re looking for in a program
- Our application process and choosing a program
- How to make sure our wide array of programs fits your academic and personal needs
- Program costs and planning for a semester or summer abroad
Program-Specific Advising with Program Managers
Visit the Calendly pages of our Program Managers below to schedule an appointment if:
- You are currently working on an application and have specific questions about your program(s) of interest
- You have already received your admissions decisions and have questions for your Program Manager
Geneva, Padua, Venice, London (London Acting, London Courtauld, London Royal College of Music, London Education, London Grad Mass Comm, London Internship Tracks: Ad/PR/Marketing, Arts/Arts Administration, Film/Radio/TV, Journalism, Theater Studies)
Los Angeles, Washington, D.C., London (London CGS, London Internship Tracks: Econ/Finance, Hospitality/Tourism, IR/Politics, Management, Pre-Law, Psych/Health Sciences)
Haifa, Shanghai, Sydney
Dublin, Madrid, Paris, Prague
Exchange Programs, SEA Semester, ICCS Rome
Money Matters Advising
Visit Sheerley’s Calendly page to schedule a Money Matters appointment if:
- You have questions about financing your study abroad semester
- You would like to talk to someone about grant and scholarship opportunities for your summer or semester abroad
We encourage you to schedule an appointment with Sheerley to discuss this important topic as early in your program search as possible!
|Fall Semester &
Academic Year Programs
|Spring Semester Programs||
For information on exceptions to deadlines and/or exceptions to rolling admissions, visit our admissions calendar webpage.
BU Study Abroad publishes general timeframes for our programs on the program webpages. We understand how important it is for your planning to know the specific program dates. As program dates are finalized, we publish them on the program Pre-Departure Pages. Please note students are not given access to these pages until after they are admitted to the program. We ask that you do not share this link with students so as not to confuse them.
To view the dates as they are finalized, visit our Pre-Departure Pages and click on the specific location/program you are interested in viewing. Once you are on that program’s Pre-Departure Page, click on “Calendar” to view the most up-to-date information.
BU Academic Policies
Boston University–administered study abroad programs offer fully accredited Boston University courses taught by highly qualified and experienced faculty. All courses taught directly by Boston University at one of our program sites carry an official Boston University course number. This means that the course has been approved through Boston University’s rigorous curriculum-approval process, including review and approval at the departmental and college levels at Boston University. All students will receive a Boston University transcript upon successful completion of the program. You can read more about BU Study Abroad academic policies here.
If you are looking for information on Academic Accommodations and Support, click here.
Many of our syllabi are hyperlinked in the Curriculum section of each program page. Although these syllabi may not always be up-to-date to reflect the current semester, they are often sufficient and meet the needs of students and advisors in the course approval process. If you require a more updated syllabus, or if a syllabus is not listed/linked on the program page, please email email@example.com or the Program Manager.
Health and Safety
BU Study Abroad is committed to ensuring students’ health, safety, and security on all programs. We have a dedicated team of full-time staff who are constantly monitoring local conditions in all of the countries/cities in which we operate and work closely with health officials. With over 40 years’ experience running Study Abroad programs, you and your families can feel secure that Boston University has the plans, procedures, and expertise in place to handle daily safety and security needs as well as emergency situations.
All students participating in an international BU Study Abroad program will be enrolled in comprehensive international health and evacuation insurance through GeoBlue. This is included in our program fee and cannot be waived. Our office will automatically enroll students in GeoBlue coverage, which typically begins one day before the program begins and expires one day after the program end date.
You can view more details on health, safety, and emergency precautions here.
You can always reach us at firstname.lastname@example.org or 617-353-9888, but use the information below for more specific contact information.
Subscribe to Our Newsletter
BU Study Abroad sends out a monthly newsletter with program updates, grants/scholarship deadlines, Ambassador spotlights and upcoming events. If you’d like to receive that newsletter, please email us at email@example.com so we can add you to our mailing list!
Specific Info for BU Academic Advisors
Course Approval Process
It is the student’s responsibility to speak with their advisor before arriving in-country to get their courses pre-approved. Many of our BU Study Abroad programs offer courses with BU course codes, which makes it easy for students and advisors to determine how the course will fit into a student’s academic plan. Many of our programs, such as our exchanges and programs that offer direct enroll at a local university, will require a little added work on behalf of the student and advisor. Most course descriptions will be available on our host institution’s website (which may be in another language). If you require additional information, you or the student can reach out to firstname.lastname@example.org. Note that students should plan to be somewhat flexible with their courses, as all pre-approved courses may not be offered.
If a student is participating in an External Program, they will need to complete additional documentation for course approvals. Note this is NOT required for most BU Study Abroad programs, and the student should be in contact with our External Programs staff at email@example.com.
External Programs vs BUSA Programs
Boston University Study Abroad offers a depth and breadth of program types designed to meet students’ academic and personal goals. We outline the characteristics of our program types on our website. We encourage you to review so you can better advise students on which program model is best for them.
If students have researched all of BU’s programs and exchanges, including discussing options with BUSA staff, and cannot find one that matches their academic or personal goals then an External Program might be right for them. There is an entirely different process for External Programs (including differences in course approvals, credit transfer, and fees) so students should review our website for more information.
If students need more clarification on any of these questions or want to discuss how feasible an external program will be for them, they can speak with Alison Sprague, Program Manager of External Programs.
While Student is Abroad
Our office will continue to support you and your student while they are abroad. Below are a few common questions students have while they are abroad.
When Student Returns
Students may still have questions for our office after they return from studying abroad. Below are a couple common topics.
Request Meeting or Event with BUSA
BU Study Abroad is happy to collaborate with advisors to help spread the word about studying abroad. Whether you’d like us to do a targeted info session for certain majors, meet with your department to answer questions from other faculty and/or advisors, or another creative event, we always looking to engage with the BU community. Email the University Relations & Campus Outreach team at firstname.lastname@example.org to set something up.
Visit our BU Study Abroad events calendar regularly for the latest events and outreach activities. Feel free to share with your students and/or stop in to some events to learn more about our programs and meet our staff!
Specific Info for Non-BU Partner Academic & Study Abroad Advisors
While the application process is the same for students from partner institutions, we do occasionally get questions about the process. We’ve included a few tips and clarifications below to make the process easier for you and your student. The FAQ section of our website may also help answer some student questions.
Grants and Scholarships
Boston University offers grants and scholarships to non-BU students for any full-year, fall, spring, or summer program offered by Boston University Study Abroad.
Awards are made based on both need and merit, with an emphasis on need. The dollar amounts vary and typically range from $1,000 to $5,000 (and may occasionally exceed this level depending on the student’s eligibility and the cost of the program.) In order to be awarded a grant or scholarship, students must be admitted into a Boston University Study Abroad program.
Students should complete the grant/scholarship application process while their Study Abroad application is under review. We encourage students to apply for this as soon as possible, so they have more time to plan for their semester abroad.
Application deadlines for BU Study Abroad Grants & Scholarships
- Fall and academic year programs: May 1
- Spring programs: November 1
University Relations & Campus Outreach Contact Info
We greatly value our partnerships with study abroad advisors and administrators at our partner institutions. If you do not know who your University Relations representative is, or you have not worked with us before, please reach out to Sue Robinson, Associate Director of University Relations and Campus Outreach at email@example.com. We look forward to working with you!
While Student is Abroad
Your student may have questions for our office while they are abroad. Below are a few common topics.
When Student Returns
Below are a couple common topics that come up after a student has returned from a BU Study Abroad program.
Request Third Party Billing Agreement
BU Study Abroad works with many different institutions across the US, some with special billing agreements, others without a formal agreement. If you are interested in setting up a formal agreement with Boston University Study Abroad, please email firstname.lastname@example.org so we can discuss. Our aim is to meet your institution’s needs so we can better serve your students and we are open to a wide range of agreements/billing options.
Participating Colleges and Universities
Boston University Study Abroad welcomes students from nearly 100 different U.S. institutions on its programs every year. While you do not need to have a formal agreement with us to send your students on a BU Study Abroad program, we would be happy to work with you to develop one. If you are a college/university interested in sending a student on a Boston University Study Abroad program, and/or in establishing a formal partnership with us, please contact us for further information at email@example.com.
A comprehensive list of current and recent partners can be found on our website.
Campus Visit Request
Hosting a study abroad fair? Want us to table on your campus? Want us to host an information session for your students? Want to meet with other staff in our office? Email us at firstname.lastname@example.org to set up a campus visit! We value our relationship with our partners and want to make sure that we are serving your needs. Whether we see you multiple times a year or only every now and then, we are happy to meet you where you are and be available to you and your students.
Site Visits and Familiarization Trips
If you have travel planned to any of the cities in which we work, our site staff would be happy to meet with you, give a tour of our facilities, and set up class visits or meetings. Please email email@example.com with your travel dates and goals of the visit and we will work with our site staff to arrange an itinerary. If possible, please give at least two weeks’ notice so we have ample time to arrange a meaningful visit.
Site Familiarization Trips
BU Study Abroad is in the process of planning familiarization trips to several sites and are hoping to offer these to our partners in the coming semesters. Dates and locations are still to be determined. If you are interested in receiving more information when we are ready to launch, please email firstname.lastname@example.org.