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Scout the Location
At least a week, and preferably two weeks, before the date of your
webcast visit the location it will be taking place. If you're working
with BU Productions for audio and video coverage, it's a good idea
to have someone from their staff join you for the site visit.
There are three important reasons for the visit:
- Check the network access. Bring a laptop with you. Ideally,
you should bring the same system you will use for the actual webcast.
Verify that you can connect to the campus network.
- Determine setup logistics such as how much space is available
for a table, how much network and a/v cable you will need, and
so forth.
- Establish a preliminary plan for the actual webcast, such as
how much setup time will be required.
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