BUworks Finance is the University’s financial accounting system built on a SAP platform.  The system is made up of sub-components of Financial Accounting (FI) modules such as general ledger, accounts payable, accounts receivable, budget, operational procurement, funds management and research accounting functionality.

It supports financial planning and transactional functions for the University and provides data for internal and external reporting. It provides an integrated infrastructure that supports budget, finance, procurement and research administration to faculty and staff.  It is designed to improve the University’s ability to plan, manage, and handle financial data.


Process Guides

The Process Guides provide an introduction to the elements of BUworks via introductory videos and workflow visualizations categorized by business functions.

Ordering Goods and Services - ISRs


Navigating and accessing within the WebGUI (tab) ECC System (sub-tab) in the BUworks Central portal.

The Account XWalk functionality is used to translate our old legacy system accounting codes to the new SAP master data and cost object and vise versa.  It is utilized when there is a need to obtain legacy accounting codes for other sub-system that are not currently on the SAP system.

Account Crosswalk (X-Walk)

The Journal Entry functionality is used as part of the process for managing accuracy of expenses charged to cost objects within the general ledger financial system.

The Cashier Upload file workflow process is used to record and account for cash, credit card, and petty cash deposits made to University accounts.  The upload process imports the data into the General Ledger system for workflow approval.

The Internal Service Request process is used to request for goods or services from an internal service provider (internal vendor).

Internal Service Request


Process Guide – Ordering Goods or Services

Internal Service Requests

How to Create an Internal Service Request?
Create ISR form – Work Instruction     
Create ISR form – Quick Reference Guide

Create FSR – Work Instruction

How to Display an Internal Service Request?
Display ISR form – Work Instruction

How to maintain Internal Service Requests?
Earmark Fund Journal S_P99_41000147 – Work Instruction
Display Fund Reservation – FMX3 – Work Instruction

Listing of Internal Service Request Provider
ISR Provider Listing with G/L Recovery Acct

How to Reconciling your ISR’s and FSR’s in WebGUI
Reconciling ISRs and FSRs – S_P99_41000147 – Quick Reference Guide

Training Lab Resources

FAQs

The ISR Provider Fulfillment process is use for posting (billing) charges to the General Ledger system for goods and services that were provided to another Boston University (internal) department.

The Fund Reservation functionality is used as part of the process for managing budget projections within the general ledger financial system.  It allows for commitment (encumbering) of future planned costs eliminating the need for shadow systems.

The PO Invoice workflow process is utilized to allow for the review and approval of incoming Purchase Order vendor invoices that are associated with shopping cart orders.

PO Invoice Workflow


Process Guide:
Accounts Payable

Procure to Pay Process
Procure to Pay Process – Quick Refernce Guide
PO Invoice Workflow Process – Quick Reference Guide

How to display PO vendor invoice payment?
Display Document with Additional Information FB03 – Work Instruction
Display Finance Document FB03 – Work Instruction

Vendor-Payment-Lookup-Demo Video
You will need to login to your BU’s Microsoft Office 365 account; use your User name and Kerberos password.

How to review and display PO invoice information?
Display Invoice Document MIR4 – Work Instruction

How to add the Reference No. Field to transaction code FB03 for Vendor Invoice Lookup
Editing Options_How to add Reference no. field to FB03 – Quick Reference Guide

Working with Business Warehouse Reports
BW-How-to-View-Increased-Detail-via-WebGUI-Transaction-FB03

Training Lab Resources

FAQs