What is an e-Portfolio?
“e-Portfolio” is short for “electronic portfolio”. It’s much like the traditional portfolio of an artist – a way of making one’s work and learning visible to others – but in an electronic format that makes it easily accessible on the Web.
What is Digication and how does it relate to e-Portfolio?
“Digication” is the name of both the e-Portfolio software at BU, and the company that produces it. Digication is to e-Portfolios as Google is to Internet search, or as PowerPoint and Microsoft are to electronic presentations.
Why would I use an e-Portfolio?
The basic goal of an e-Portfolio is to make learning visible. By putting the products or objects of learning on the Web, a portfolio makes them more available – easier to see and to access. For detailed ideas about what this means, see our portfolio about portfolios for faculty and our e-Portfolio site for students.
What’s the difference between an e-Portfolio and a website?
An e-Portfolio is a website – just a particular kind of website. An e-Portfolio is a website that contains information selected to showcase learning and experience. All e-Portfolios are websites, but not all websites are e-Portfolios.
Can I use e-Portfolios on a smartphone or tablet?
Yes, with some limitations. Most of the functions of the software will work, but you can’t use anything that requires drag-and-drop, such as the Organizer tool. You’ll need a desktop or laptop computer for those.
Is there a way to see all my students’ portfolios in the same place, or have them see each other’s portfolios?
Yes. Create a course in Digication. Our portfolio about portfolios explains how.
Creating an e-Portfolio
Where do I go to create an e-Portfolio?
Go to bu.digication.com and log in with your standard BU login name and Kerberos password. Then press the green Create button beside My e-Portfolios.
Do I have to save what I write?
Yes. Make sure you click Save after you enter any text. Otherwise you might lose it. In order for others to see it, you also need to click Publish.
Is there a limit to the size of files that I can put in an e-Portfolio?
Yes. You can only upload files that are 20 megabytes or less. Most videos are larger than this, which is why it’s usually better to upload them to YouTube and embed them. It usually won’t be a problem for other files (like music or Word documents) unless they are very large (like an hour-long symphony in one file).
Is there a limit to the total size of an e-Portfolio?
No. As long as your individual files are 20MB or less, your e-Portfolio can be as big as you want it to be.
Is there a limit to the number of e-Portfolios I can have?
No. And they can all be as big as you want.
How do I include video?
If your video is small – 20MB or smaller – you can upload it the same way as an audio or image file, by creating an Image/Video/Audio file or clicking Insert Media and loading it from a disk. If it’s bigger than 20MB (which most videos are), you’ll need to send it to BUniverse or YouTube first, and use those sites’ “Share” feature to embed it in your portfolio.
How do I limit who can see it?
Click Portfolio Tools (on the top right) and Settings, then go down to Permissions. There are three preset options: Private, which means that only you will be able to see the portfolio, Private within Boston University, which means that every BU user will be able to see your portfolio, and Public, which means that your portfolio will be viewable by anyone on the internet (and will also appear in search engines such as Google). In addition, you can select Custom Permissions, which allows you to select individual viewers, such as your professors or classmates.
Think carefully about how and when you would like to share your work with other viewers. Once you make your portfolio visible to the entire BU community or make it public on the internet, you allow a wide audience of viewers to forward the link to your work to others or to copy and use materials from the portfolio for other purposes. For that reason, you should consider choosing the “private” setting for your portfolio as a default until you have had a chance to curate the portfolio contents carefully.
If I do make my portfolio public, how can I protect against plagiarism?
If you wish, you can add a Creative Commons license to your portfolio that explicitly marks the work in the portfolio as your own intellectual or creative property and reminds readers of the portfolio that the work may not be shared without properly attributing it to you as the author. To do this, select Create a Module and then Social; click on Creative Commons License and Add This Module. The license statement on the portfolio not only stands as a reminder to readers that the work is your intellectual property, but it also adds machine-readable metadata to the suggested html that identifies work copied from the site as yours. For more detailed recommendations, see our best practices.
Can I make some parts of a portfolio private and others public?
No. Privacy settings are set at the level of the entire portfolio. This is by design; if users could alter it on a page-by-page basis, it would be easy to forget what was public and what wasn’t. If you want to make some pages public and others not, create a second portfolio and use the Organizer to copy and move materials back and forth.
Other people can only see part of what I put in my portfolio, but I want them to see all of it.
You might not have published all of it. Check the pages of your portfolio; if any modules on a page have a red bar labelled DRAFT, you should click Publish This Page to make it viewable to all the people you want.
I can’t see all of the content that students put in their portfolios.
Probably the same thing. Let your students know that they need to publish all the pages of their portfolio.
How can I rename my portfolio?
Go to Portfolio Tools (on the top right) and click Settings. This will take you back to the page you saw when you first created your portfolio, with various options for configuring it. At the top of this page is a box labelled Title of your e-Portfolio, which will contain your portfolio’s current name. Delete this name and replace it with the new name you want. Then scroll down to the bottom of the page and click Save.
How can I delete my portfolio?
Go to Portfolio Tools (on the top right) and click Delete, then confirm. Be careful – there is no undelete option, so once it’s gone, it’s gone.
Where can I go to get additional help with e-Portfolios?
We have more comprehensive documentation available for students at CEIT’s portfolio site, and for faculty at the Portfolio about Portfolios. To speak to a person about ePortfolios directly, contact the Help Center via the Help button on this page (or email at firstname.lastname@example.org< or call at 353-HELP). The Help Desk can answer simple questions directly by phone or email. Through the Help Desk you can also schedule in-person sessions with an educational technologist, whether about technical training or about the pedagogical uses of e-Portfolios in class.