Most desktop or device email programs will allow you to access more than one email account, which people typically do in order to:
- keep business and personal mail separate
- move messages between two accounts using drag and drop
- manage mail for another person or role
- manage mail for a departmental account
- view multiple accounts through a single Inbox (usually an option)
Configuring an Additional Exchange Account
Some desktop or device email programs will only allow you to access one Exchange account. You can use an additional Exchange account in Outlook, as described by Microsoft at http://support.microsoft.com/kb/291626. However, you should first make sure you are running Outlook 2010 (Windows) or Outlook 2011 (Mac) and download them if necessary.
- If you are using Outlook 2010 (Windows) refer to the instructions provided by Microsoft.
- If you are using Outlook 2011 (Mac) you should be able to simply add the additional Exchange account (under Tools-Accounts) using the same basic configuration instructions that you used to set up your first account.
Configuring an Additional IMAP Account
Most desktop email programs will allow you to access both an Exchange account and an IMAP account, as long as they represent different email addresses.
After your Exchange account is set up, you would configure the second as an IMAP account. Then complete the server settings with whatever are the settings for the host of the additional account (e.g. mail.comcast.net, mail.verizon.com). You could add, for example:
- a BU Google Mail account
- a commercial Gmail account
- an ACS account
- an Exchange account via IMAP (e.g. if you are using Thunderbird)
Moving messages between accounts
One of the benefits of having two email accounts configured in the same mail client is that you can move messages between them using drag and drop. Although mail clients will vary somewhat on how they handle this process, most will allow you to move one message simply by dragging it. To move more than one message (or folder) at a time, try holding down the shift key while you select the multiple items.
Of course another way to manage more than one email account is to forward messages from one account to the other. See the Forwarding Mail page for more information.