Scheduling a Meeting in a Room

With Outlook for Office 365, you can create a meeting request with the Calendar function.

1. From the calendar, select New Event.
   
   
   
2. Add attendees in the Tobox; In the Subject box, enter a description of the meeting or event.
   
3. Select Scheduling Assistant from the Ribbon. 
   
4. You’ll see a row for every recipient you entered in the To box. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant. Times that your attendees are busy are shown in dark blue. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees’ working hours are shown in light gray. Select an available time for all of your attendees.

1. From Outlook, you can create a meeting request in one of the following ways:
   • From the Inbox, select New Items Meeting (keyboard shortcut Ctrl + Shift + Q)
   • From the calendar, select New Meeting (keyboard shortcut Ctrl + Shift + Q).
2. Add attendees in the Tobox.
3. In the Subjectbox, enter a description of the meeting or event.
4. Select Scheduling Assistant from the Ribbon. You’ll see a row for every recipient you entered in the To box. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant.
   
5. Times that your attendees are busy are shown in dark blue. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees’ working hours are shown in light gray. Select an available time for all of your attendees.