Quick Start

Available to: Faculty, Researchers, Staff, Departments (Requests for student use, e.g., for research or sites for student organizations, must be made by faculty or staff.)

Cost: No charge

Microsoft SharePoint is a web-based collaboration service for groups of all sizes – from two to the enterprise. Individuals, groups, and departments may request and then manage their own shared areas called “sites.” SharePoint is often compared to a Swiss Army knife because it offers many tools for groups to share, manage, and use information. SharePoint is also the standard document sharing platform used by Microsoft Office, and is closely integrated with Microsoft Exchange, Lync, and Outlook. Since 2009, IS&T has established well over 100 sites for departments and research groups on SharePoint 2007. In the fall of 2013 we added expanded capabilities via SharePoint Online (SharePoint 2013) on Microsoft’s cloud-based Office 365 platform.

Benefits

The BU community and invited external collaborators have web-based access to a secure, centrally maintained information management and collaboration service that is easy to use, rich in features, and customizable. SharePoint provides a single place to find the most current information, documents, and related communication, simplifying your work life and allowing you to stop using email as your document management system.

Key Features

  • Information can be managed in many ways, e.g., utilizing document libraries, lists, work flows, discussion boards, web pages, wikis, and blogs.
  • A rich set of out-of-the-box capabilities makes it easy to organize, view, and use your information in different ways, depending on your needs at the moment.
  • Multiple versions of documents and list items can be maintained automatically.
  • Information can be found through full-text search or by searches specific to metadata tagged to the information.
  • Pre-defined workflows can automate common processes such as collecting feedback and approving documents, and custom workflows can be designed for more complex tasks.
  • Microsoft’s cloud-based Office 365/SharePoint Online (2013) offers many additional features, including the following:
    • Each person receives a Personal Site, including “OneDrive @ Boston University and Office Online” (an implementation of OneDrive for Business) with 1 terabyte (TB) of space where you can store files and share them with others. You can synchronize files you store in the cloud to multiple Windows-based personal computers (synch to Macs coming later in 2014) and access them from mobile devices. You can also share files and folders with people both inside and outside Boston University.
    • Social tools are included, e.g., a newsfeed to enhance collaboration and the ability to “follow” sites, documents, and people.

What to Expect

SharePoint 2007 normally will be available 24 by 7 except for standard change windows, as described in IS&T’s standard policies, procedures, and schedules for making changes. SharePoint Online (2013) is provided as part of Microsoft’s cloud-based Office 365 platform, for which Microsoft promises 99.9% uptime. See the Office 365 Trust Center for details and compliance reports.

Requirements

  • An individual from your group must take primary responsibility for administering the site collection and managing access, but may share those responsibilities as appropriate.
  • Access by students requires faculty or staff sponsorship.

Getting Started