Faculty and staff can request that IS&T create an Exchange mailing list for departmental use. There are a few advantages to this kind of list. First, they allow you to send to more than 500 people (as long as you send just to the single provided address without expanding it to display the individual addresses that it contains). Second, this kind of list is stored centrally in BU’s Global Address List (rather than only through your mail client) so it can be used by anyone who has been set up to write to it.
Create a List
- Request that IS&T create an Exchange mailing list for the suggested address, (e.g. email@example.com or firstname.lastname@example.org). If you already know of an AD group with a similar name that’s in use by your department, you can simply ask for it to be “mail-enabled” and then you will be all set and will only have to maintain one list.
- When you make the request, specify a list owner. This should be someone who can maintain the list as recipients come and go.
- You will receive a reply to your request once the list is set up.
Manage the List
In Outlook for Windows (Mac users will need to use OWA)
- To maintain the list as recipients come and go, launch Outlook for Windows.
- Go the to Address Book and make sure you are viewing the Global Address List. (If you aren’t seeing it by default, you should select it from the drop-down menu.)
- Search for the name of your list and, when you find it, double-click on it to open it.
- On the General tab, you should then be able to see and Modify Members.
In Outlook Web App (OWA)
- To maintain the list as recipients come and go, launch OWA.
- Go to Options-> See All Options -> Groups.
- Find the name of your list and, when you find it, double-click on it to open it.
- Under Membership, you should then be able to see and modify the members as needed.