Starting week (4 weeks out)

1. Request program space from the Reservations Office. Browse available rooms to find the best one for your event.
2. Once you receive the reservation number, complete the On-Campus Event Form and turn it in to Student Activities along with any other necessary paperwork.
3. Four weeks before the performance, secure performance rights for the scores or script and pay for them with a purchase order through Student Activities.
   • Your group must secure rights before you can perform the piece or pieces. Any performance without obtaining rights prior to the show is subject to cancellation.
   • If performance rights are waived for your group, make sure Student Activities has written confirmation on file prior to the performance.
4. Set up a rehearsal schedule with your performers. Reserve space for your practice sessions with the Reservations Office.
5. Fill out ISRs for Facilities Management & Planning (FM&P)—including an electrician if using Morse Auditorium or the GSU—or speak to an activities consultant about potential FM&P needs.
6. Contact Student Production Services (SPS) to request your A/V needs.  Complete an ISR once you receive the quote.
7. A Student Activities staff member will determine if will need BUPD or added security.
8. For ticket sales, use Eventbrite, set up through the Student Activities Business Office (SABO). *If your music will be performed at any athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

2 weeks out

1. This is a good time to do any advertising for your performance. *Remember: posters, flyers, and cards can only be disseminated on campus.
2. If you’re selling advance tickets for the performance, open ticket sales.

Final week

1. Hit your social media outlets hard this week to boost attendance.
2. If you’re selling tickets at the door, request ticket printing and fill out a Cash Collection Form (a full week prior to the performance). Familiarize yourself with important cash collection policies.

After the performance

1. Bring any cash collection materials and all cash collected to the Student Activities Business Office within one business day.