Lecture

  • Today is Monday, September 26
  • One week outOctober 3
  • Two weeks outOctober 10
  • Three weeks outOctober 17
  • Four weeks outOctober 24

Starting week (3–6 weeks out)

6-week start—Paid speakers

  1. Register your event on OrgSync to secure a space. Browse available rooms to find the best one for your event or meet with an Event Consultant to determine the best space for your event needs. Be sure to request an appropriate room keeping in mind the type of lecture, audiovisual needs, crowd control, and parking.
  2. To pay a speaker to come to BU as a guest lecturer, send them the On Campus Performer Contract.  Remember, once you send this to the lecturer, your group will be responsible for paying them, even if your event is cancelled for some reason.
  3. For microphones, projectors, and other equipment, fill out a Treasury Request in OrgSync to secure services from Student Production Services.  If you simply need access to the technology in the classroom, review the how-to guides online prior to your event.
  4. A  Student Activities staff member will determine if you need BUPD or added security (for example, if your speaker or topic is controversial).
  5. For ticket sales, use Eventbrite, set up through the Student Activities Business Office. *If your lecture will be held at an athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

3-week start—unpaid lecturers

    1. Register your event on OrgSync to secure a space. Browse available rooms to find the best one for your event or meet with an Event Consultant to determine the best space for your event needs. Be sure to request an appropriate room keeping in mind the type of lecture, audiovisual needs, crowd control, and parking.
    2. When you register your event on OrgSync, you will be prompted to include contact information for your speakers.  The Student Activities Office will use this information to send a Letter of Agreement confirming the event details and the
    3. For microphones, projectors, and other equipment, fill out a Treasury Request in OrgSync to secure services from Student Production Services.  If you simply need access to the technology in the classroom, review the how-to guides online prior to your event.
    4. A Student Activities staff member will determine if  you need BUPD or added security (for example, if your speaker or topic is controversial).
    5. For ticket sales, use Eventbrite, set up through the Student Activities Business Office. *If your lecture will be held at an athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

    2 weeks out

    1. This is a good time to do any advertising for your lecture. *Remember: posters, flyers, and cards can only be disseminated on campus.
    2. If you’re selling advance tickets for the lecture, open ticket sales.

    Final week

    1. Hit your social media outlets hard this week to boost attendance.
    2. If you’re selling tickets at the door, request ticket printing and visit the Business Office one business day before your event to pick up a cash bag. Familiarize yourself with important cash collection policies.
    3. Coordinate with your speaker to make sure he or she arrives at the lecture location and a member of your group is present to greet them and help set up.

    After the lecture

    1. Bring any cash collection materials and all cash collected to the Student Activities Business Office within one business day.