Lecture

  • Today is Saturday, January 31
  • One week outFebruary 7
  • Two weeks outFebruary 14
  • Three weeks outFebruary 21
  • Four weeks outFebruary 28

Starting week (3–6 weeks out)

6-week start—Paid international speakers

  1. Request program space from the Reservations Office. Browse available rooms to find the best one for your event. Be sure to request an appropriate room keeping in mind the type of lecture, audiovisual needs, crowd control, and parking.
  2. Once you receive a reservation number, complete the On-Campus Event Form and turn in to Student Activities along with any other necessary paperwork.
  3. To pay an international speaker for coming to BU as a guest lecturer, get in touch with Student Activities at least six weeks before the lecture date to make sure payment is arranged. Fill out a Performer Information Form to get the ball rolling.  Keep in mind, you’ll need the completed On-Camus Form at the same time.
  4. For microphones, projectors, and other equipment, fill out an ISR for Student Production Services or speak to an activities consultant so they can contact Classroom Technology Services.
  5. A  Student Activities staff member will determine if you need BUPD or added security (for example, if your speaker or topic is controversial).
  6. For ticket sales, use Eventbrite, set up through the Student Activities Business Office. *If your lecture will be held at an athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

3-week start—U.S. citizens and unpaid lecturers

  1. Request program space from the Reservations Office. Browse available rooms to find the best one for your event. Be sure to request an appropriate room keeping in mind the type of lecture, audiovisual needs, crowd control, and parking.
  2. Once you receive a reservation number, complete the On-Campus Event Form and turn in to Student Activities along with any other necessary paperwork.
  3. All paid lecturers must sign a contract prior to speaking at BU. Fill out a Performer Information Form to get the process started.
  4. For unpaid lecturers, regardless of nationality, fill out the Letter of Agreement. This is an option, but recommend form to confirm the commitment your speaker has made to your event.
  5. For microphones, projectors, and other equipment, fill out an ISR for Student Production Services or speak to an activities consultant so they can contact Classroom Technology Services.
  6. A Student Activities staff member will determine if  you need BUPD or added security (for example, if your speaker or topic is controversial).
  7. For ticket sales, use Eventbrite, set up through the Student Activities Business Office. *If your lecture will be held at an athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

2 weeks out

  1. This is a good time to do any advertising for your lecture. *Remember: posters, flyers, and cards can only be disseminated on campus.
  2. If you’re selling advance tickets for the lecture, open ticket sales.

Final week

  1. Hit your social media outlets hard this week to boost attendance.
  2. If you’re selling tickets at the door, request ticket printing and fill out a Cash Collection Form (a full week prior to your lecture). Familiarize yourself with important cash collection policies.
  3. Coordinate with your speaker to make sure he or she arrives at the lecture location and a member of your group is present to greet them and help set up.

After the lecture

  1. Bring any cash collection materials and all cash collected to the Student Activities Business Office within one business day.