The semester is winding down - what are your plans for the...
- Today is Wednesday, April 26
- One week outMay 3
- Two weeks outMay 10
- Three weeks outMay 17
- Four weeks outMay 24
Starting week (6 weeks out)
- Register your event via OrgSync to reserve a space for your event. Browse available spaces to find the best one for your event or meet with an Event Consultant to discuss space options.
- Come into Student Activities to meet with a staff member to review the plans for your event. We’ll determine security needs and all the necessary services for your event.
- Once you have secured a space and ensured you have the necessary funding, send your performer the On Campus Performer Contract. Remember, this is an official contract and once submitted to your performer/DJ, your group will be responsible for paying them.
- Once the Contract has been returned to you, submit a payment via the Treasury. The Business Office will ensure the contract meets the University’s terms and secure the designated signature. Remember, students cannot sign contracts.
- A check will be released for the performer only after receiving the signed contract and W-9 for the event.
- Any rider items like sound, lighting, or stage equipment should be submitted separately by the performer/agent. Your group is responsible for providing these items.
- Complete a Treasury Request to secure and pay for services from Facilities Management & Planning (FM&P) or speak to an activities consultant about potential FM&P needs.
- Submit a Treasury Request to secure and pay for services from Student Production Services (SPS) for your A/V needs. Don’t forget to share the performer’s rider items with SPS to ensure you have the right setup.
- Contact a Student Activities staff member to determine whether you will need BUPD or added security.
- For ticket sales, use Eventbrite, set up through the Student Activities Business Office (SABO). *If your concert will be performed at any athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.
2 weeks out
- This is a good time to do any advertising for your performance. *Remember: posters, flyers, and cards can only be disseminated on campus.
- If you’re selling advance tickets for the performance, open ticket sales.
- Hit your social media outlets hard this week to boost attendance.
- If you’re selling tickets at the door, request ticket printing and visit the Business Office one business day prior to your event to pick up a cash bag. Familiarize yourself with important cash collection policies.
After the show or event
- Bring any cash collection materials and all cash collected to the Student Activities Business Office within one business day after your event.