Concert/DJed Event

  • Today is Saturday, June 24
  • One week outJuly 1
  • Two weeks outJuly 8
  • Three weeks outJuly 15
  • Four weeks outJuly 22

Starting week (6 weeks out)

  1. Register your event via OrgSync to reserve a space for your event. Browse available spaces to find the best one for your event or meet with an Event Consultant to discuss space options.
  2. Come into Student Activities to meet with a staff member to review the plans for your event.  We’ll determine security needs and all the necessary services for your event.
  3. Once you have secured a space and ensured you have the necessary funding, send your performer the On Campus Performer Contract.  Remember, this is an official contract and once submitted to your performer/DJ, your group will be responsible for paying them.
  4. Once the Contract has been returned to you, submit a payment via the Treasury.  The Business Office will ensure the contract meets the University’s terms and secure the designated signature.  Remember, students cannot sign contracts.
    • A check will be released for the performer only after receiving the signed contract and W-9 for the event.
    • Any rider items like sound, lighting, or stage equipment should be submitted separately by the performer/agent. Your group is responsible for providing these items.
  5. Complete a Treasury Request to secure and pay for services from Facilities Management & Planning (FM&P) or speak to an activities consultant about potential FM&P needs.
  6. Submit a Treasury Request to secure and pay for services from Student Production Services (SPS) for your A/V needs.  Don’t forget to share the performer’s rider items with SPS to ensure you have the right setup.
  7. Contact a Student Activities staff member to determine whether you will need BUPD or added security.
  8. For ticket sales, use Eventbrite, set up through the Student Activities Business Office (SABO). *If your concert will be performed at any athletic facility, paper tickets must be sold through Activities Information or through your organization using a cash bag.

2 weeks out

  1. This is a good time to do any advertising for your performance. *Remember: posters, flyers, and cards can only be disseminated on campus.
  2. If you’re selling advance tickets for the performance, open ticket sales.

Final week

  1. Hit your social media outlets hard this week to boost attendance.
  2. If you’re selling tickets at the door, request ticket printing and visit the Business Office one business day prior to your event to pick up a cash bag.  Familiarize yourself with important cash collection policies.

After the show or event

  1. Bring any cash collection materials and all cash collected to the Student Activities Business Office within one business day after your event.