Circulation Policies

The Circulation Desk at the Theology Library

The Circulation Desk at the Theology Library

The Circulation Desk is located on the left upon entering the library, and is responsible for all loans and returns. The current semester’s Course Reserves are located behind the desk. In addition, Interlibrary Loans, Hold Shelf books, and storage materials can be picked up here. Any books checked out from BTI schools can also be returned to the Circulation Desk.

Please see our specially designated pages on Course Reserves, BTI and BLC Cards, and Interlibrary Loan for more information about those services.

Loan Periods
Some collections, like Reference, Periodicals, Microforms, and Research Collections, are non-circulating. Open stack books circulate for 1 year to faculty, 133 days to staff and graduate students, and 28 days to undergraduate students and affiliated borrowers (consortium, alumni, and visiting scholars). Books may be renewed twice before they must be returned.
Renewing Books
You are able to renew your books two times before you need to return them to the library. You may renew them yourself by signing into the “My Account” section of the library catalog or you can call or e-mail the library staff for assistance (617-353-3034 or Books that are overdue or recalled may not be renewed.
If you have checked out Theology Library books, please return them in one of our book drops. During our open hours, there is a book drop on your left just inside the door at the Circulation desk. During hours that we are not open, there is a book drop outside of the library, in the entryway (not the stairwell) of the second floor.If you have not checked out your Theology Library books, but were only using them within the library, please return them to one of our reshelving carts.
Recalling Checked Out Materials
Books that are checked out may be recalled. The current borrower will received a notice of the recall and new due date. Recalls allow the current patron one week to return the book. When the book is returned, it will be placed on the Hold Shelf for the requester.To recall a book in our BU Libraries Search catalog, sign in with your Kerberos password and click on the “Get It” tab to view individual items. The “Request” button is found across from the item’s volume location, on the right hand side. If a  title can be found in more than one location, you may need to click on the desired location first, in order to see a “Request” button on the right across from each item or volume. If you are unable to recall an item using the “Request” button, please visit the Circulation Desk to fill out a paper form.
Overdue Notices
Notices for overdues or recalls are emailed to the address on file; for students, staff, and faculty this is your BU email address. (If you do not regularly check your BU email address, you may want to set up email forwarding so these notices reach an email address that you check regularly.)Notices are to remind you to renew books, or to notify you of a recall with a new due date because someone else has requested the book. Overdue notices are a courtesy and failure to receive one is not grounds for waiving fines. Please make sure the library has the correct contact information for you.
Charges to a student library account that remain unpaid for over one month are billed to your Student Account. At the end of each semester, any other outstanding fines are sent to Student Accounts. If you allow your fines to accrue to $100.00 or more, your privileges may be suspended until you have paid part or all of your fine. Please be aware that any book lost or billed (due to being overdue for 28 days or more) will accrue a fine of $100.00.You can pay fines at the Circulation Desk. While we will accept cash for any fines, we prefer to receive fine payments by check as we cannot always be certain to have the change required when you pay with cash.
Lost or Damaged Books
If you think you have lost a book, let the Circulation staff know immediately. In some cases, we will renew the book to give you time to look for it without incurring fines. If it really is lost, we provide you with two options:

  1. Find a copy of the same edition of the book and purchase it. Bring the replacement copy and a check or cash in the amount of $30.00 to the Circulation Desk and we will clear your record of the lost item. Please be sure to purchase the same edition as some books have a change of content from one edition to another.
  2. Pay a replacement charge of $100.00 and we will handle purchasing the replacement and processing it for the collection.  If the item to be replaced costs more than $100, you will need to pay the high amount.

The same policy applies to damaged books if the damage makes the materials unreadable or unusable. If you want to borrow an item and notice that it is already damaged (torn pages, written comments, etc.), please tell the staff at the Circulation Desk so you are not charged. If an item is returned damaged, you will be responsible for any charges if we are not notified in advance.

 Contact Information:

Theology Library Circulation Desk
745 Commonwealth Ave.
Boston MA 02215
Tel: (617) 353-3034
Fax: (617) 358-6099