It is important that we receive all movies in a format that will play correctly on our computer. Our preferred format is MPEG-4 (filename.mp4) with AVC video compression. MPEG-4 is an umbrella term that refers to various encoding formats. AVC, or Advanced Video Coding, describes a specific set of compression formats that are widely supported. AVC specifically refers to H.264 video encoding, and AAC audio encoding.

For any event or presentation that includes multiple movie clips that are not to be played continuously, it is important that we receive these clips as discrete files. If, for example, a presentation includes 3 short clips, one to play at the beginning, one in the middle, and one at the end of the event, we must receive 3 separate MP4 files.

Often, media exists on a playable DVD. During a multi-media presentation, we cue all media into a Keynote presentation, which we run from a Mac Pro. Therefore, it is much easier for us to receive movies as MP4 files rather than playable DVDs. If your media only exists on a playable DVD, it is possible to rip this DVD to a computer and save it as an MP4. Often, the easiest way to transport a large movie file from one computer to another is using a DVD. We gladly accept DVDs containing discrete movie files. We also accept USB flash drives, external hard drives, FTP transfers, etc. It is important that we receive all media as an MP4 movie file, rather than an encoded, playable DVD. Any DVD that would automatically play in a stand-alone DVD player is not an ideal form of media submission.