Student Conference Travel Fund

The Boston University School of Public Health Graduate Student Life Office (GSLO) is committed to promoting learning opportunities outside the classroom for all its enrolled students. A unique component of master’s and doctoral education is learning through collaboration and presentation at regional, national, and international conferences. The GSLO Student Conference Travel Fund Program (SCTFP) supports students so that they may take advantage of these opportunities by applying for travel reimbursement.

Program Guidelines:

  • Students must be enrolled in a degree granting program at the Boston University School of Public Health (MPH, MS, PhD, or DrPH), be in good academic standing and actively registered (not on leave).
  • Students must be a major contributor to an oral or poster presentation being given at a National Public Health or Scientific conference and must be presenting. Funding will be restricted to one student in each presentation.   In the case where multiple students are presenting it is recommended that one person be designated as the requester of funds.
  • Students requesting funds from the SCTFP must relinquish support from all other funding sources. When appropriate students should first seek funding support from the grant in which the research was conducted.
  • Generally, the material on which the presentation is based must emerge from research done while a registered student at the School of Public Health.
  • Funds are reimbursed after the conference has concluded. Items that fall within reimbursement guidelines include registration, travel, lodging, poster printing and other expenses not covered by other funding sources.
  • International conferences are typically reimbursed in an amount ranging from $700 to $1100. National and regional conferences are typically reimbursed in an amount ranging from $300 to $700.
  • Please note that funds are limited. A committee with representatives from across the School reviews the applications in order to equitably distribute funds amongst the SPH students who apply.
  • Students must affiliate themselves with the Boston University School of Public Health when registering for the conference.
  • It is expected that if for some reason a student does not access a reimbursement award that he/she informs the committee as soon as possible before the conference dates.
  • All students who are awarded reimbursement funds must participate in the annual Boston University School of Public Health Research day on the BUMC campus (typically in the fall semester).
  • Students who attend APHA and who are awarded travel reimbursement funds are expected to join other Boston University School of Public Health community members at the exhibit hall booth for two hours.
  • Students are eligible for one conference reimbursement per degree program at BUSPH.
  • Applications are due at least two months prior to the conference. Submit the application to Mary Murphy-Phillips in Graduate Student Life, mcmurph@bu.edu.

Award and Reimbursement:

If awarded, you will receive a confirmation email with the exact amount that you will be reimbursed (see guidelines above for more information) within three weeks of the application received date. An email confirmation of your intention to use this funding is required. Please keep original receipts for all items you might eventually submit for reimbursement. You must submit all information required within 21 days of the last day of the conference. Submissions received after 21 days will not be funded.

Questions:

Questions about the application process can be submitted Mary Murphy-Phillips at mcmurph@bu.edu.

Application:

  • Complete this form.
  • Email or hand in a copy of:
    • An official letter or email from the conference clearly confirming your authorship or contributions to the presentation/poster to Mary Murphy-Phillips.
    • A copy of your presentation/poster. A copy of an abstract is sufficient.
    • A conference announcement, flyer or agenda.
    • A detailed budget proposal including any information you have about other funding sources (confirmed or potential).

Submit the completed application to Mary Murphy-Phillips in the Graduate Student Life Office, Talbot 208C, two months prior to the conference start date. (Submission hours are M-TH 10:00 a.m. – 6:00 p.m.)