Policies and Guidelines

Procurement policies with respect to supply chain activities at Boston University have permanently moved here. Interpretation and amendment of these policies is the joint responsibilities of Boston University Sourcing & Procurement, the Office of the General Counsel, the Office of Financial Affairs, and the Office of the Executive Vice President.

These policies ensure that each employee and supplier will conduct Boston University business with integrity, in compliance with applicable laws, and in a manner that excludes considerations of personal advantage.

Procurement Policies and Guidelines

Agreement Administration Policy – Roles and responsibilities of agreements.

Competitive Bidding – The process of collective proposals for the purchase of a good or service.

Engagement of Professional Services – Policy to ensure consistency and efficiency in the engagement of such firms and individuals.

Limit Order Guidelines – Explains the intended use of limit orders.

Non-Competition – Justification for not using the competitive bid policy.

Ordering and Contracting Policy – Outlines the proper payment method by commodity and product category.

Ordering from Outside the U.S. – This section covers the process for ordering from or shipping outside the United States.

Payment Terms – Payment terms available to Boston University suppliers.

Procurement Ethics – 11 principles to abide by during the procurement process.

Property Management – A guide to help protect University-owned equipment.

Purchasing Card Policy – Rules and regulations for items that can be purchased on a PCard.

Quotations – Requirements for quotations at Boston University.

Request for Proposal (RFP) Process – The process of collectively working on a request for proposal.

Shipping/Receiving – Terms and definitions used in the shipping process.

Travel Card Policy – Rules and regulations for travel.

Vendor Management Program – Outlines how and why vendors are managed at BU.