Online Requisitioning

Boston University’s Online Requisition System allows employees to create an order for products or services, receive budget or supervisory approval online, and send notification to the Procurement Team for Purchase Order execution.

Purchase of goods and services must be covered by an executed purchase order for payment, with minor exceptions for low-dollar PCard transactions (< $1,000). Payment to a vendor without a properly executed contract or purchase order can result in a significant cost, quality or legal penalty to Boston University.

A signed contract, vendor quotation and/or price agreement is required as part of requisition submission and budget approval. The BU agreed upon contract and/or vendor quotation is used to create purchase order pricing and business terms. The supplier’s invoice will be auto-matched against purchase order quantities and/or pricing prior to release of payment to the supplier. Boston University Master Supply Agreements can also be used for purchases involving either grants or University funds without supporting documentation because they already reflect competitive bid processes and/or market pricing.

At any time a representative of Sponsored Programs, Procurement Operations, Grant Accounting, Internal Audit or a Boston University authority designated as a budget approver may request from the requisitioner bid documentation, which shall include the following: (a) invitations to bid including technical/functional specifications, vendor proposals, price quotations or cost estimates, (b) basis for vendor selection, (c) basis for award cost or price, and/or (d) approved justification for other than full and open competition.

For user support or information about the system, or to discuss your department’s sourcing & procurement needs, please email proolr@bu.edu or call us at 358-3234. 

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