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SAP SRM – Purchasing Lenovo Systems from the BU Standards Hosted Catalogs

This walk-through will show shoppers how to:

  • Add Hosted Catalog items to an SAP SRM Shopping Cart
  • Browse the Terrier Marketplace for Lenovo IT Standards by viewing entire catalog
  • Find IT Standards for Lenovo by using search functionality

Hosted Catalog Tips:

  • Because all catalog items (hosted and punch-out) are pre-negotiated by Sourcing and Procurement, carts containing only catalog items do not route to Sourcing and Procurement for processing
    • The burden of verifying order quantity, account assignment, and delivery location for all lines in shopping cart remains with the Shopper and Departmental Approver
    • While NEIDL orders are exempt from this rule, the shopper should still verify this information
  • Mixing catalog items (hosted or punch-out) with non-catalog items (free text) in an SAP SRM cart can decrease the speed of order processing
  • Mixing catalog items (hosted or punch-out) between different vendors will not result in an order processing speed decrease, but understand that multiple purchase orders can be generated out of a single cart
  • Hosted Catalog Items do not require quotes

    • How to Access a Professional Cart: Procurement Tab > Place & Manage Orders > Create Documents

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    If you anticipate your shopping cart will have multiple lines, follow this walkthrough for a quick way to assign consistent delivery information to entire shopping cart: SAP SRM – How to Assign a Delivery Address to a Shopping Cart (Multiple Line Items)

    Click the Add Item button to view a listing of items you can add to a cart

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    Select Terrier Marketplace Product Catalogs

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    Check-off any the Hosted Catalog you would like to browse

    Note: If you already have an idea of what Laptop/Desktop standard you want to buy, you can also use the Keyword search field instead of browsing

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    Check of the items you want to purchase in the Select column

    Click the Add to Cart button

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    Click the View Cart button located at the top right of your window

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    Click the Transfer Items button

    Hint: If you need to remove unwanted items, you can check off an item and push the Delete button

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    You will arrive in an SAP SRM Shopping Cart.

    When you click on the details button, be sure to verify the following for ALL line items

    1. Item Data tab – Item Quantity
    2. Account Assignment tab – Account Assignment Number
    3. Delivery Address/Performance Location tab– C/O, Address, Room #, Floor # Note: Please make sure that delivery information is exactly the same for all lines

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