Category: Uncategorized

3 Steps to Avoid Purchase Order Related Invoice Issues

October 30th, 2012 in Uncategorized

Accounts Payable cannot process your vendor’s invoice if the invoice does not match the purchase order which is automatically created from your shopping cart. By following a few simple guidelines when creating your shopping cart, you will save time downstream and will ensure that your vendor is paid promptly.

  • Properly identify what you are ordering. If you are purchasing four different items, your shopping cart should have four lines (multiple quantities of the same item do not need separate lines).
  • List the correct price. Vendor pricing changes over time – use one of the vendor catalogs in BUworks or contact your vendor directly to ensure you have the correct pricing in your shopping cart.
  • Contact Sourcing & Procurement to process change orders. If your requirements change once you place your order contact a buyer in Sourcing and Procurement to amend the purchase order. Please do not make changes to the order by contacting the vendor directly.

If you have any questions about these guidelines, please contact us at or

Shipping Delays (Sandy)

October 30th, 2012 in Uncategorized

There may be shipping delays due to the recent weather events. Please contact your supplier representative or contact Sourcing & Procurement to get updated shipping information.

New Life Technologies Agreement

October 11th, 2012 in Uncategorized

Sourcing & Procurement has recently awarded a three year contract to Life Technologies for scientific products & services. Life Technologies (formerly Invitrogen and Applied Biosystems) is a provider of consumables, instruments, and services. Brands offered through Life Technologies are Invitrogen, Applied Biosystems, Ambion, Gibco, TaqMan, Ion Torrent, Molecular Probes, and Novex.

Contract Benefits Include:

  • Additional product discounts
  • Growth incentives program that allows for additional discounts
  • Price protection (2012 prices held firm through January 1, 2014)
  • No increase for fuel shipping fees throughout the contract
  • Free freight for primers and assays

Sales Representatives:

Consumables: David Spezzano or 617-640-7579

Instrumentation: Marcus Guerrero or 508-562-7847

For additional information regarding the contract, please contact Bob Simboli at 617-353-8753.

Shopping Cart Training

October 10th, 2012 in Uncategorized

The Sourcing & Procurement office has partnered with IS&T to schedule and host shopping cart training sessions. To view the most up-to-date training schedule, visit the IS&T training calendar.

For immediate training needs, email Ike Babbitt.

New Agreement with Dunbar Armored for Armored Car Services

October 4th, 2012 in Uncategorized

Boston University has entered into an agreement with Dunbar Armored to provide armored car services for the University. Dunbar provides secure transport of cash, coin, checks and other securities between the University and its financial institutions. The master services contract assures competitive and consistent pricing for all BU departments and provides processes and procedures for the safe handling of cash and other securities. Departments that are interested in setting up service should contact the cashier’s office at 617-353-3896.

For a copy of the BU contracted pricing, contact Keith Haran of Sourcing & Procurement.

Dunbar Armored Flier

New Microscope Agreements with Olympus America and Carl Zeiss Microscopy

September 17th, 2012 in Uncategorized

Olympus America provides research and clinical microscopes, medical and surgical products, life science imaging systems, along with other innovative audio and visual equipment. Boston University will receive an additional 1-3% discount from previously contracted pricing on Olympus products, extended warranties, and repair services during this two year contract. The contract also includes setup and installation at no-charge. For more information on pricing and products, contact Patricia Molyneux.

Carl Zeiss offers complete microscopy and imaging solutions for biomedical research. The renewal of this contract will allow Boston University to continue receiving a 5-10% discount on a wide range of high quality Zeiss instruments. Their product line spans from high resolution AxioCam cameras to their super resolution ELYRA microscopy systems. For more information on pricing and products, contact Doug Fishkind.

Fisher Scientific Vendor Show – Charles River Campus / September 19th

September 10th, 2012 in Uncategorized

Please save the date for the Fisher Scientific Vendor Show on September 19th from 11:30-1:30! The show will be held on the Charles River Campus at 24 Cummington Street, 1st floor. Lunch will be served and there will be raffles and giveaways! Come see what new products are available to help save you time and money with your research!

Fisher Supplier Show Flyer

Special Offers Through Fisher Scientific

September 4th, 2012 in Uncategorized

Save more money by purchasing directly through Fisher Scientific for order requirements with BD Biosciences, GE Healthcare, Promega, and Millipore. Fisher Scientific provides contracted discounts, no shipping or handling charges, and no ice / hazardous material fees.

*Non catalog part numbers starting with NC or 50 may incur freight and handling charges and could be available at a lower price by purchasing direct from the supplier.

For more information, contact:

Steve Chase – Sales Representative / 617-308-5880

Kalvin Chin – On Site Specialist / 617-358-4322

Fisher Flyer

Do you want to know how much you spent last month?

August 31st, 2012 in Uncategorized

The Boston University Spend (BUS) report is finally here.

Commodity expertise, negotiation techniques, and procurement execution are all critical components of best-in-class supply management organizations. However, the success of any supply management initiative has to be driven and is dependent upon the ability to collect, categorize, and analyze spend data.

Visibility over timely, accurate, and detailed spend data provides invaluable intelligence on spending patterns, contract and pricing compliance. Such insight is critical for identifying hard-dollar savings opportunities and developing strategic sourcing initiatives.

The Boston University Spend (BUS) report is a new report that provides users the ability to evaluate purchases made by fiscal period. The level of granularity of this report is not limited to supplier level spend, users can evaluate many data dimensions like product part number, description, quantity and price.

We are very excited about the level of visibility this report provides and want to invite you to use it. Please access it by going to:

BUworks Central > Reporting Tab > Supplier Relationship Management (SRM) > Purchasing Overview > Boston University Spend (BUS)

Big Boat

For questions please contact:

Cesar Suarez
Associate Director, Strategic Planning and Procurement Systems
Boston University – Sourcing & Procurement
975 Commonwealth Avenue, Boston, MA 02215
P 617.353.6696 | F 617.353.5384 |

ISM Magazine Highlights BU Sourcing & Procurement as Best Practice

August 24th, 2012 in Uncategorized

The cover story in the August issue of Inside Supply Management magazine highlights Boston University Sourcing & Procurement as best practice in the measurement and management of internal customer satisfaction.

The article “Building Relationships.. Measuring Satisfaction” highlights the need for procurement organizations to develop solid business-unit relationships and to take steps to measure how well they are delivering value. Boston University was referenced in the article for identifying stakeholder’s expectations and for continually evaluating its service-delivery model against those expectations.