Category: Training

Team Purchasing

November 19th, 2013 in Training

Have you ever wished that other members of your department could see your shopping carts when you’re out sick, on vacation, or even in the office? Team purchasing will solve visibility issues for departments that have multiple shoppers or a central administration that needs to see shopping cart information. It allows a shopper to add one or many shoppers as their “Procurement Substitutes for Team Purchasing”. Once teams are set up and the setting is established in a shopping cart, the other team members will be able to access the shopping cart through the Procurement tab in BUworks Central.

To view work instructions on setting up team purchasing, click here.

Contact Ike Babbitt with questions regarding team purchasing.

iPad Winner!

August 1st, 2013 in Training

Thank you to all shoppers for an unprecedented adoption of the Terrier Marketplace. We were positive that deploying the New Terrier Marketplace was going to make ordering significantly easier, but we were not expecting such an impressive adoption rate across all schools and departments. Within the first month, July, the average percentage of ALL shopping cart line items that were ordered from the New Terrier Marketplace was 56%.

To thank the Terrier Marketplace shoppers for utilizing the Terrier Marketplace to place their orders, we chose one shopper at random to win an iPad. And the winner is…

Arthur Omondi

College of Arts and Sciences, Economics

Even if you didn’t win the iPad, continue to use the Terrier Marketplace for fast and easy ordering at BU negotiated pricing.

Terrier Marketplace Training

July 18th, 2013 in Training

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We conducted launch events last week on both campuses to announce the release of BUworks new online catalog ordering system, the Terrier Marketplace. In response to requests for additional demonstrations and training, we will be holding weekly sessions throughout the summer and into the fall.

These sessions are intended to allow shoppers to return to their offices and labs with the ability to create shopping cart orders from over 60 online supplier catalogs in the Terrier Marketplace. To attend one of these interactive sessions with Sourcing & Procurement buyers and trainers, please register for “BUworks: Terrier Marketplace Catalog Ordering” on the IS&T training calendar. For your convenience, the dates and times are listed below by campus:

Charles River Campus

25 Buick St – Room 300

Medical Campus

72 E. Concord – L1105

Webinar

WebEx

7/19 – 3-4 PM 8/1 – 9-10 AM 7/31 – 9-10 AM
8/6 – 10-11 AM 8/8 – 9-10 AM 8/7 – 9-10 AM
8/13 – 10-11 AM 8/8 – 9-10 AM 8/14 – 9-10 AM
8/20 – 10-11 AM 8/15 – 9-10 AM 8/21 – 9-10 AM
8/27 – 10-11 AM 8/22 – 9-10 AM 9/18 – 9-10 AM
9/3 – 10-11 AM 8/29 – 9-10 AM 9/25 – 9-10 AM
9/10 – 10-11 AM 9/5 – 9-10 AM -
9/17 – 10-11 AM 9/12 – 9-10 AM -
9/24 – 10-11 AM 9/19 – 9-10 AM -

As a reminder, any shopper that places an order via the Terrier Marketplace in the month of July is entered for a chance to win an iPad.

Terrier Marketplace Live

June 19th, 2013 in Training

Please join us for an informational session about the redesigned Terrier Marketplace. We will be holding one session per campus in which we will demonstrate the new features of the Terrier Marketplace and how it will change the way that items for your department are purchased.

Charles River Campus

  • Tuesday, July 9, 2013 – 10 to 11 AM
  • 640 Commonwealth Ave – COM Room 101

Medical Campus

  • Thursday, July 11, 2013 – 10 to 11 AM
  • 72 East Concord St – Bakst Auditorium


To register for the event, click here. An iPad and other promotional items will be given away at each event. Snacks and refreshments will be provided.

The New Face of Shopping

May 14th, 2013 in Training

As of July 1st, 2013, shopping at Boston University will never be the same. Sourcing & Procurement and BUworks have teamed up to improve and enhance Boston University’s online marketplace. The Terrier Marketplace will have a new, easy to use interface and will host catalogs from 60 different suppliers. Look for communications in the following weeks to further elaborate on the redesigned catalog ordering system.

Below is a sample of the improved Terrier Marketplace:

BUworks Supplier List

March 25th, 2013 in Training

The Excel spreadsheet of registered suppliers has been re-posted here after undergoing enhancements. New improvements include:

  • First Choice Suppliers – The First Choice Suppliers program was created to make it easy for Boston University employees to work with a pre-qualified, select group of suppliers. Boston University strives to do business with the best provider in each category as measured by total cost. Total cost includes pricing, quality, availability, technology, leadership and alignment with Boston University goals.
  • Updated Contact Information – The primary contact name, phone number, email, and website has been updated. Please use this contact information to ensure correct pricing before placing any orders.
  • Product Keywords – The final column contains keywords of products and services provided by the supplier. This new column will allow shoppers to search for registered suppliers by product or service which will help our shoppers drive spend towards pre-registered suppliers.

Frequently Asked Questions

March 5th, 2013 in Training

A new section has been added to the Procure-to-Pay Guide to help shoppers identify important information about their shopping carts. The sections include:

If you have any other questions similar to the ones listed above, please email them to sourcing@bu.edu.

2012 Survey Results

January 16th, 2013 in Training

The results of the 2012 Sourcing & Procurement Internal Customer Satisfaction Survey have been posted on our website. To access the executive summary and complete results, please go to the Internal Customer Satisfaction Survey Page on our website. The executive summary includes areas of high performance, areas in need of improvement, and an approach and action plan to improve our services.

If you have any questions about the survey or the results, please contact sourcing@bu.edu.

Thank you for your participation.

Limit and Change Purchase Orders

January 11th, 2013 in Training

Effective immediately, limit purchase orders will be sent to suppliers. The limit purchase order form has been changed to include standard legal language and exclude the total price. For any questions regarding the new limit purchase order form, please contact sourcing@bu.edu.

BUworks has solved the support pack related issue that affected a buyer’s ability to change purchase orders. Buyers will be working diligently to execute all of the requested purchase order changes and will contact shoppers to let them know when the changes have been completed.

Change in Approval Threshold ($1k to $5k)

January 7th, 2013 in Training

The threshold for Sourcing & Procurement shopping cart approval has been increased from $1,000 to $5,000, effective immediately. Sourcing & Procurement will no longer review any shopping carts under $5,000 during the approval process. The decision has been made after collecting and evaluating shopping cart data for 18 months in SAP as well as comparing Boston University’s procurement rules to similar research institutions. Please contact, sourcing@bu.edu with any questions about the change in shopping cart approval.