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SAP SRM – How to buy from the BU Book Store
This discussion will guide shoppers on how to:
- Create shopping carts for the BU Bookstore (Barnes & Noble @ BU)
- Use Purchase Order information to pick up items from store
Important Notes:
- Barnes & Noble @ BU is technically an external vendor on the BU Campus.
- This means that purchases with Barnes & Noble @ BU are handled through SAP SRM shopping carts, not an Internal Service Request (used for internal suppliers).
- Unlike most external vendors, certain items from this supplier can be picked up in store
- To take advantage of this convenience, shoppers and requestors should follow certain steps to ensure their purchase is executed correctly.
- In addition to these steps, a primary requirement is to ensure PO has been transmitted by SAP to fax number 1-617-236-7418.
- Hint: Refer to this previous Sourcing & Procurement article to find out how: Click here.
- Gift cards can only be picked up between 9:00am – 5:00pm.
- For all other items, Barnes & Noble @ BU contacts the shopper/requestor when they received the PO to let them know the order is ready for pick-up.
- This guide is particularly important for small dollar shopping carts (values below $1,000) as small dollar shopping carts are not reviewed by a buyer in Sourcing & Procurement.
Guide:
- Create a free-text shopping cart in SAP with correct item numbers, pricing, and quantity.
- If applicable, be sure to include Supplier Text that articulates you will performing an order pickup.
- Include name and contact information of the person picking up the items.
- Choose supplier Barnes & Noble Booksellers, Inc (Supplier# 10000287) as Source of Supply.
- Submit your cart for approval by pushing the Order button.
- For pick up orders, remember to bring a sticky note of your PO# and form of identification.
Questions:
For further assistance, please contact the site services buyer:
Or the Barnes & Noble Store Manager:
Steve Turco
- Store Manager
- Telephone: (617)267-8484
- Email: smturco@bu.edu