The Student Payroll Rollover runs four times a year (Fall to Spring; Spring to Summer 1; Summer 1 to Summer 2; and Summer 2 to Fall). The rollover identifies those jobs with end dates in a future semester, then rolls them over into the next semester, provided that the students meet applicable enrollment criteria.
Work-Study jobs are only affected by the Fall to Spring and the Summer 1 to Summer 2 rollovers. When the Spring to Summer 1 and Summer 2 to Fall (non-Work-Study) rollovers are run, longevity increases are calculated and added to the pay rates for eligible hourly paid students.
A report is produced and distributed to departments after each rollover. The rollover report also identifies all students whose jobs have not rolled over with an explanation as to why.
Common reasons why a job does not roll over:
|RECORD EXISTS IN (SEMESTER)||The student/job record already exists in the semester being rolled into.||This is for your information. There is no action that needs to be taken.|
|INT’L STUDENT NOT F/T||The international student is not enrolled full time for the upcoming semester.||International students must be enrolled full time in order to work. Exceptions to this are made only through ISSO.|
|The student is not enrolled for the upcoming semester.||The student must enroll, or should be hired as a casual employee.|
|AWARD REACHED||The Work-Study student has used his or her entire Work-Study award.||Hire the student using departmental funds.|
|TIME REPORTED FOR SEM=0||No timesheets were processed for the student in the previous semester. The job is not active.||Rehire the student.|
Any student whose job has been identified as not being rolled over must be rehired. For any student whose job has not rolled over due to an enrollment or visa problem, verify that the issue has been resolved before you rehire the student.