Info for Faculty & Staff / Computer Tech Support

Ricoh—Entering the User Code

If the Ricoh does not show up as a print option, click here for Windows instructions or here for Mac instructions when setting up the copier as a printer.

Windows XP:

  1. Open the Start Menu and choose Printers and Faxes
  2. Right-click the Ricoh printer and choose Printing Preferences
  3. Click the Valid Access tab
  4. Type your code in the box under User Code
  5. Click OK
  6. Close the Printers and Faxes window

Windows 7:

  1. Open the Start Menu and choose Devices and Printers
  2. Right-click the Ricoh printer and choose Printing preferences
  3. Click the Valid Access tab
  4. Type your code in the box under User Code
  5. Click OK
  6. Close the Devices and Printers window

Macintosh OS X:

Initial set up

  1. Open Microsoft Word
  2. From the File menu choose Print
  3. In the printer window, make sure you select the Ricoh printer from the drop-down next to Printer
  4. Click Copies & Pages and select Job Log from the drop-down list. (If you do not see Copies & Pages, click the down arrow to the left of the Printers drop-down.)
  5. Check Enable User Code and then type your code in the User Code box
  6. Now you must save this as a preset in order for the code to be saved for future use. Click on Standard next to Presets and select Save As. Give the preset a name such as Sargent, then click OK
  7. Click Print if you want to print or Cancel to exit the Print window

For future prints

  1. From the Print box choose the Ricoh from the Printer: drop-down and the preset you just made (i.e., Sargent) from the Presets: drop-down