1. All space on campus must be reserved through the proper office.
2. Academic space may be used by student organizations in accordance with policies regarding those particular rooms and/or buildings. First priority on academic space will always be given to academic needs.
3. Student organizations must comply with the Americans With Disabilities Act when planning programs. Refer to the data section on Available Facilities for details on the accessibility of particular rooms. Sign language interpreters are available through the Office of Disability Services.
4. Designated bulletin boards are provided in each facility. Nothing may be affixed to walls, doors, or windows of University facilities using tape, tacks, staples, or any other adhesives. There is a $50 fine for EACH affixed item.
5. All campus facilities used by a student organization must be restored to the condition they were in prior to the program by the organization.
6. No open flames, including candles and pyrotechnics, are allowed in University facilities.
7. All policies pertaining to particular rooms regarding such issues as smoking and food must be followed.
8. The University reserves the right to charge the organization for:
1. any extra costs arising from the use of the facilities, such as loss or damage to University Property,
2. and service charges for any staff overtime or room and/or equipment cleaning as required by, or as a result of, the program. These charges are subject to change without notice in the event of increased service rates.
9. Student organizations wishing to use space in the George Sherman Union Link must follow all procedures as listed in the Procedures for Using the George Sherman Union Link in the Expanaded Facility Information.

1. Student Organizations are responsible for payment for any University Services that may be required for a program. All money to cover the cost of a program must be in a student organization’s account before the event is approved.
2. Buildings and Grounds must complete all room setups. If a setup or breakdown cannot be completed during Building and Grounds regular business hours, the student organization will be charged for overtime. Students may only set up for their own programs in the George Sherman Union Alley.
3. The Boston University Police, in consultation with the Student Activities Office, determine the need for police services at a program. Refer to the Program Policies section for details on the types of programs likely to require police and procedures of requesting and paying for police through the Student Activities Office.
4. Boston University Catering on the Charles must be used for all food and beverages for all on-campus programs.

Sargent Activities Center - Overnight Events Policy

For SAC Overnight Events with BU Students and no guests:

• We can accommodate up to 200 overnight guests in the Multipurpose Room on the 1st floor.
• Arrangements can also be made for use of the Delaware Room and Dance Studio on the 3rd floor but not simultaneously with the Multipurpose Room.
• There must be a sign-in area on the first floor.  This should be run by the BU students from the sponsoring organization.
• A copy of the sign-in list must be given to SAO following the event. 
• Arrangements can be made to access the restrooms with showers located on the second floor (there is no elevator to upper floors).  Any guests with special needs should be first to be accommodated in the Residence Halls.
• Costs:  A GSU Tech form must be filled out requesting a GSU staff member to be present from the time the building is normally closed to when it is normally open.  $15/hr
• BUPD and B&G charges may also apply.

For SAC Overnight Events with Non-BU Students:

• All guests must be college students with valid school id
• We can accommodate up to 200 overnight guests
• Guests must sleep in the Multipurpose Room on the 1st floor
• Access to 2nd and 3rd floors will be restricted
• Access to 2nd floor Bathrooms and Showers will be restricted until 8am the next morning.
• There must be a minimum of 2 BU Student Hosts, for every 100 guests, from your organization present for the duration of the reservation.
• There must be a check-in area on the first floor with a list of all guest names and colleges.  This should be run by the BU students from sponsoring organization.
• A copy of the list must be provided to SAO and the GSU Administration staff member working the event.
• There will be a lock-in at midnight.  Anyone who arrives after midnight will not be permitted to enter and anyone who leaves is not permitted to re-enter.
• There are restrooms with showers located on the second floor (there is no elevator to upper floors).  Any guests with special needs should be first to be accommodated in the Residence Halls.
• Guest Policy Meeting: Must meet with a GSU Administration staff member to review guest policy and approve event.
• Costs:  A GSU Tech form must be filled out requesting a GSU staff member to be present during the times that the building is normally closed.  $15/hr
• BUPD and B&G charges may also apply.

Hosting Overnight Guests in the Residence Halls

• You are allowed to have your group members who are living on campus host up to 3 guests in accordance with the current BU Guest policy. Having guests stay in residence hall common areas is not an option.

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