MEMORANDUM |
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| TO: |
Charles River Campus Deans, Associate and Assistant Deans, Department Chairs, Scheduling Administrators |
| FROM: |
Lisa Murray, Assistant University Registrar,
Office of the University Registrar |
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James Eisenberg, Scheduling Coordinator,
GSU Reservations Office |
| SUBJECT: |
Policy Clarification for Reserving Classroom Space
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DATE: |
August 24, 2005
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Jim and I recently met to discuss the apparent confusion surrounding the classroom reservation policy on the Charles River Campus. We wish to clarify this long-standing policy with the following guidelines:
Schedules Department , Office of the University Registrar
Assigns classrooms to scheduled classes and final exams. All room-needs for a scheduled class should be directed to this department, including:
- Review sessions
- Larger midterm exam rooms
- Extended class times
- Guest lectures required for a specific class
- PhD defense
- Qualifying exams
GSU Reservations , Office of the Dean of Students
Reserves meeting space for all student groups, academic departments, and non-academic offices. Works closely with Catering, Buildings and Grounds, Media Services, and the BU Police Department to ensure a client's needs are met. All room-needs that are not directly tied to a scheduled class should be directed to this office, including:
- Faculty and Staff Meetings
- Student organizations (graduate and undergraduate)
- Information sessions (new students, study abroad, job fairs, etc.)
- Department-sponsored lectures that are not associated with a specific class
- Department-sponsored events that are open to the entire University community and/or the public
- Training of Teaching Fellows, Student Advisors, or new Faculty
- Orientation sessions that do not fall under the Orientation Office
Additionally, all Sunday room requests must be directed to the GSU Reservations office.
We hope that these guidelines help you in identifying the appropriate department to direct your room reservation requests. Any questions regarding this policy may be directed to me at 353-1213 or Jim at 353-2932.
cc: J.Allen Ward, Assistant Dean of Students
Annemarie Kougias, Director, George Sherman Union
Florence Bergeron, University Registrar
Rebecca Hunt-Kasarjian, Associate University Registrar
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