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General Information

Enrollment Cheat Sheet

There are many ways to control class enrollment systematically. Please refer to the following "cheat sheet" when planning your class schedule.

Closing a Section
WebReg Restriction
Permission Required
Reserved Seating
Print Suppress


Closing A Section

Prevents students from registering for a class section using WebReg on the Student Link or in person without written approval from the instructor or department.

Scheduling administrators may close a section using the Galaxy task CC21 at any time up until the second week of the semester by changing the "Status" from ACTV to CLOS. To reactivate a section, submit a Status Change form to the Schedules Department.

  • Inhibits online registration via WebReg even if seats are available
  • Students may be manually registered by a scheduling administrator (Galaxy task RG31 only) or the Registrar's Office after acquiring a signature from the instructor or department
  • Close a section before registration begins to force enrollment in other class sections first
  • Close a section after registration begins to stop additional students from registering
  • Behaves similarly to the Permission Required code except:
    • An administrator can close a class after the CC21/28 Deadline has passed
    • Permission Required code will "rollover" from semester to semester while a Closed Status will not "rollover"
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WebReg Restriction

Prevents all students from registering for a class section using WebReg on the Student Link.

Scheduling administrators may WebReg Restrict a section in CC21 until the CC21/28 Deadline by changing "Web Restrict" from N to Y. After the deadline, submit an Enrollment Change form to add or remove a code.

  • Requires all students to register "in person" using paper registration forms
  • Students may be manually registered by a scheduling administrator (RG30 or RG31) or the Registrar's Office (no signature required)
  • Combine with Permission Required code to require a signature from the instructor or department before student is manually registered

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Permission Required

Prevents students that are not matriculated into the school or college from registering for a class section using WebReg on the Student Link or in person without written approval from the instructor or department. Matriculated students may "override" the code and register normally via WebReg.

Scheduling Administrators may add the two-letter code in the "Permission Req." field via CC21 until the CC21/28 Deadline. After the deadline, submit an Enrollment Change form to add or remove a code.

  • Two digit code is determined by the School, College, or department
  • Schools, Colleges, or specific departments may opt to prevent all students (including their matriculated students) the ability to register for a 'permission required' class. Contact the Registrar's Office for more information.
  • Students with signed Registration forms may be manually registered into a class section by an enrollment administrator (RG30 or RG31) or the Registrar's Office
  • Behaves similarly to Closing a Section except:
    • An administrator can close a class after the CC21/28 Deadline without submitting a form to the Schedules Department
    • Permission Required code will "rollover" from semester to semester while the Closed Status will not "rollover"

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reserved Seating

Reserves some or all of the seats in a class section for specific students based on criteria such as class year or major. Students that do not meet the criteria will be unable to register for the class section using WebReg on the Student Link. Additionally, administrators cannot use RG30 to register students that do not meet the reserved seating criteria in a class section.

Administrators may add or remove Reserved Seats to a class section by emailing the Schedules Department. Reserved seats are viewable in the UIS galaxy function CC07 by typing an 'R' next to the class section and hitting 'Enter' twice.

  • Seats may be reserved using any combination of the following codes:
    • College Code
    • Program Code (2 digit code representing BA, MA, etc.)
    • Hegis (4 digit code representing Major/Minor)
    • Hegis Type i.e. A = Major
    • Class Year (U1, U2, G1, etc.)
    • Continuation Code i.e. T = Transfer Student
    • Certification Code i.e. 1 = Full Time
    • Location Code
    • Misc Code
  • Blocked students may be manually registered by the Registrar's Office or an enrollment administrator (RG31 only) after obtaining a signed Registration form from the instructor or department
  • We can also add an expiration date to your reserved seats. Students that do not meet the reserved seats criteria will be unable to register for the class section using WebReg on the Student Link and administrators using RG30 will not be able to override the reserved seats until the expiration date. After 12 am on the expiration date, all students may register for the class.

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Print Suppress

Prevents the class section from appearing on the Student Link (a.k.a. The University Class Schedule). The Class section will still appear on the Faculty/Staff Link and in U.I.S. (CC07, CC70, CC71).

Administrators may suppress a class section in CC21 until the CC21/28 Deadline by entering an 'S' in the "Print Suppress" field. After the deadline, submit an Enrollment Change form to add or remove the code.

  • Students may still register online for the section using WebReg on the Student Link by manually entering the entire course number and section code
  • The class section will appear on an individual student's schedule once they are registered in the class, even though the section remains suppressed on the Student Link
  • Combine with WebReg Restriction to prevent students from registering online
  • Combine with Permission Required code to require a signature from the instructor or department before student is manually registered

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Reference
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