|Where are we in the scheduling cycles?
Summer 2018: Summer 2 ended on Friday, 8/10.
Fall 2018: Fall 2018 began Tuesday, 9/4. The Final Exam Indicator is now open through 9/18.
Spring 2019: Scheduling functions for Spring 2019 planning closed on August 30, 2018. Exceptions to the Scheduling Policy were due to Chris Paal by June 29, 2018. OUR Schedules has begun the classroom assignment process, and will visit any Spring 2019 requests submitted after 8/30 once completed.
The University Class Schedule is always visible internally on the Faculty/Staff Link and is released to the public via the Student Link immediately following student academic rollover. Scheduling administrators in each school and college are required to set up their classes using the scheduling tools in Galaxy before the publication deadline. Once the schedule is made public, administrators must submit one of these forms to request additions or changes.
If you are the scheduling administrator for your school and are unable to access these forms, please send your BU login name to firstname.lastname@example.org.
Add A New Class
Submit this form to add a new class section to the published schedule, or re-add a class previously canceled. All details are required upon submission of this form, including a valid room request, if applicable. Dean’s approval is required to add a new section after the deadline passes and should be forwarded via email to email@example.com.
Add A Directed Study
This form is appropriate for adding new sections to the class schedule that do not have a set meeting day or time i.e., “arranged.” Examples include directed study sections, internships, and online courses. The form allows for the addition of multiple sections when they share the same enrollment planning data.
Cancel a Class
Submit this form to cancel a class section that is currently active on the class schedule. Dean’s approval is required when canceling a section after publication. It is the responsibility of the academic unit to notify all students enrolled of the pending cancellation and should anticipate student credit and degree audit concerns. Note: To reactive a canceled section, use the Add a New Class form.
Change a Class
Submit this form to change scheduling and enrollment information associated with classes already present on the University Schedule. Dean’s approval is required when changing a class meeting pattern after publication and should be forwarded to firstname.lastname@example.org.
Submit this form to request a room change after a room has been assigned. Administrators should ensure the maximum capacities of requested spaces are suitable for the section’s enrollment limit and receive adequate approval from the Space Owners of proprietary spaces before submitting this form. This form may also accommodate room swaps, or a series of chain-reaction room changes between 2-5 sections. Administrators must obtain permission from all parties before requesting a swap that impacts external academic units.
Multiple Scheduling Form Submission
Submit multiple Class Schedule forms through a single spreadsheet.
The Course Inventory, which is visible via UIS function CC00, is a record of all active, planned, and phased-out course numbers. While most changes to Course Inventory information require a request to be submitted to the OUR, Academic Schedulers may phase out any course numbers no longer in use prior to the scheduling deadline via function CC05, to clean up the rollover process.
Please note that Dean’s Approval is required for most Course Inventory modifications. Approval may be forwarded to email@example.com.
BU Hub: Course changes pertaining to the BU Hub general education curriculum should be made effective no earlier than Academic Year 2018-2019.
Course Inventory Request Form
This form may be used to add a new course number to the Course Inventory, or change course details currently listed in the Course Inventory. This form may also be used to express interest in phasing out a course number currently active in the Course Inventory and is no longer in use, or to phase back in a course number that had been previously been deactivated. If a course is to be phased in, and course details subsequently changed, two forms should be submitted to capture both transactions.
Multiple Course Inventory Form Spreadsheet
Submit multiple Course Inventory requests through a single spreadsheet.
The OUR Schedules department manages the creation and publication of the Final Exam Schedule. Schools are required to indicate whether a class is holding an exam via CC50 in UIS during the first week of the semester or, alternatively, instructors may directly communicate this information through the Faculty/Staff Link. Exams are scheduled, assigned classrooms, and published on the Student Link by the end of the first month of classes.
Administrators are encouraged to refer to the Final Exam Policy when scheduling exams. Final Exam additions, changes, and cancellations may be requested by completing the following form. Please note that Dean’s Approval is required for exam day or time changes submitted after the Exam Schedule is published. Approval may be forwarded to firstname.lastname@example.org. Schools are responsible for notifying all enrolled students when the exam day or time changes.
Scheduling Policy Exceptions
|Request an Exception to the Boston University Course Scheduling Policy|
|Purpose||This form is to be used when requesting an exception to the Boston University Course Scheduling Policy for the Charles River Campus.|
|Exception Request Submission Deadline||Fall 2018:
Scheduling exception requests must be submitted via e-mail to Chris Paal, University Registrar, December 22, 2017
Scheduling exception requests must be submitted via e-mail to Chris Paal, University Registrar, June 29, 2018
|Dean’s Approval||The Dean of the School or College where the course is held must sign-off on their approval; if a course is a cross-listed course, both Deans must sign-off. A Dean may designate an Associate Dean as an approved signer, to be communicated to the Registrar’s Office.|
|Exception Expiration||Approved requests are valid for one semester only. For example, an exception approved in Spring 2017 does not automatically carry to Fall 2018; a new exception request must be submitted for Fall 2018. Similarly, an exception approved for Fall 2017 does not automatically carry to Fall 2018.|
Associate University Registrar
Access to the forms on this page is restricted to BU Administrators with academic scheduling business needs. To inquire about an access issue, please contact OUR Schedules.