Change of Title/Change of Status

The Change of Title/Change of Status form is to be used for faculty who are recommended for:

  • A rank change
    Use the form for a rank changes such as a change from a full-time to a part-time rank, such as PROF to AJPROF. Promotion actions for faculty with visiting, research, adjunct, or clinical ranks will also be submitted on this form. Often, a "change of title" also results in a "change of status." Thus, it would not be unusual for both changes to be indicated.
  • A change of status
    A typical change of status would be a change in a faculty member's percent time. A change in tenure track status (i.e., from a non-tenure track to a tenure-track appointment) might require initial appointment paperwork. Contact your Faculty Actions Analyst for more information.

Please Note: A change from a lecturer or research appointment which do not require Board approval to a rank which does require Board approval, such as Instructor or a professorial rank, is considered an initial appointment, not a "Change of Status/Change of Rank." Initial appointment paperwork would be required in this situation.

Salary increase recommendations typically should not be made on this form. All full-time faculty increase recommendations should be made in the context of the Faculty Salary Review Process.

All sections of the form must be completed. Areas that do not apply should be marked "N/A." The form should be signed by the Chair and the Dean. When the appointment has been approved, a signed copy of the form will be returned to you as the administrative approval.

A complete package consists of the following

Please Note: Follow the above link to the online version of the form. Click on the save icon on the toolbar to download the form to your computer. Use Adobe Acrobat to open, complete, and save the form so you can go back to it. Print the completed form and obtain appropriate signatures on the printed copy. Forward the signed copy of the form, with relevant supporting materials, to the Office of the Provost.

Following is a list of the data elements that are required to be completed

  1. Name
    Use the format last, first, middle initial.
  2. University Identification Number
    List the faculty UID number.
  3. Effective Date
    Effective date of the proposed change (not the date on which the form is filled out).
  4. School-Department
    List the academic unit and department name. Commonly used acronyms are acceptable.
  5. Current/Recommended
    List the current rank/title and appointment period. Underneath, list the recommended or requested rank/title and appointment period. Indicate whether the current appointment is a tenure or non-tenure track appointment, the current projected tenure review year, assignment duration, percent time employed and salary. Directly beneath, list the recommended changes for the same categories.
  6. Rationale for Change
    Space is available to provide an explanation and justification for the requested change. Please use the space on the form for the rationale (and not a separate sheet, if possible).
  7. Signatures
    The Chair and Dean are to sign and date the form. The Provost will sign and date upon approval, and a signed copy will be returned as administrative approval for the action.