Faculty Handbook Information on Reappointment/Non-Reappointment

Final Approval Authority

Provost: ASTP, ASCP, PROF (full- and part- time), part-time instructional faculty*
Dean: INST, LECT, Adjunct ranks, Research ranks, Clinical ranks**, of the Practice ranks**

*Please visit Part-time Instructional Faculty for instructions
**notification of Clinical and “of the Practice” reappointments required by Provost Office

Required Paperwork for Provost Approval

  • Reappointment/Non-Reappointment Form (PDF) | (DOC)
  • Current CV (no more than three months old)

Reappointment Form/Non-Reappointment Form

The department Chair and Dean should indicate reappointment or non-reappointment by checking the appropriate box. If reappointment is recommended, fill in the number of years of reappointment requested.

For joint appointments, please indicate both units and or/departments on the form. Signatures must also be obtained from both units and/or departments.

Allotted space for the evaluation of research, teaching and other professional activity by the Chair and Dean is provided on the second page of the form. These evaluations should include comments about the need for the position and future need/role of the faculty member.

Paperwork Deadlines

The reappointment paperwork for March and December is due in the Provost’s Office one month before the notification date. The reappointment paperwork for the June review is due early May. The Provost’s Office will provide an updated schedule each academic year.

Full Time Reappointment/Non-Reappointment Notification Dates

All full-time, non-tenured faculty are reappointed on a regular basis and are assigned one of three reappointment notification dates based on their contract period. Notice of reappointment, non-reappointment, or intention not to recommend reappointment, shall normally be given in writing in accordance with the following schedule:

  • Not later than March 1 of the first academic year of service, if the appointment expires at the end of that year; or, if a one-year appointment terminates during an academic year, at least three months in advance.
  • Not later than December 15 of the second academic year of service, if the appointment expires at the end of that year; or, if, an initial two-year appointment terminates during an academic year, at least six months in advance of its termination.
  • Not later than June 30 preceding the final year of an appointment after two or more years at the institution

For Paperwork Requiring Provost Approval:

Please email PDFs or send hard copies of paperwork to Steve Marois (, 1 Silber Way – 8th Floor). You may contact him at 8-4843 with any questions or to check the status of paperwork.

Once paperwork has received final approval from the Provost, the Provost Office will send a scan of the reappointment/non-reappointment form to the school/college. Individual deans should send letters of notification to faculty.