Information For New Users

As a major component of Boston University’s commitment to world class research, we are pleased to announce the consolidation of the scientific cores under one administrative umbrella. This consolidation will facilitate streamlined account registration, equipment scheduling, usage, and support, and will strive to unify billing for all cores under one invoice. These advantages will help researchers leverage the state-of-the-art instrumentation and expertise available at both the Charles River and Medical Campuses. A two step process has been created to get new and existing facility users registered with and using the facilities


The first step is for Principal Investigators (PI) to register with the Cores Administration. In this process, the PI can submit his/her funding information for verification or can designate an administrator to manage the registration process. This step is open to all PIs that currently use or plan to use any core service under the BU umbrella.

The second step is to have all scientific staff who will be using the cores to create a profile within the Cores Equipment Scheduler. Each staff member will be associated with a particular PI by entering funding information (i.e., grant numbers, PO numbers, etc.) during the creation of their profile. The creation of these profiles is open to all scientific staff.

The cores that will use the scheduling system include the BUMC Flow Cytometry Core Facility, the BUMC Core Facilities developed through the Department of Medicine (Analytical Instrumentation Core, Cellular Imaging Core, High Throughput Screening Core, Animal Research Resource Center), and the Charles River Biology Core Facility.

How to Get Started

All users must have Boston University credentials and must be registered with Active Directory (AD).

Access to the BU Cores Administration, the Cores Equipment Scheduler, and the Cores computers requires Boston University Kerberos credentials (username and password). If you have a BU email account, then you have such credentials. Your account, however, must also be registered with the Active Directory domain. Please run WebNew to assure that your BU account is registered with Active Directory. If you do not have Boston University Kerberos credentials (that is you are not affiliated with BU) you may still use this system by requesting credentials. Note: WebNew will indicate that it takes 24 hours to update all Active Directory systems. Frequently, however, you will be able to proceed within 15 minutes.

Step 1. Principle Investigators must register with the BU Cores Administration

Once you have obtained and verified that your BU credentials are registered with Active Directory, you will need to visit the BU Cores Administration. Here you will submit information about each of the funding sources that you would like to use to pay for your Cores usage. By entering the information, you will be creating Funding Profiles which effectively gives the Cores Administration permission to validate the funding sources and to charge those sources for your usage. To give PIs maximum flexibility, each Funding Profile contains information about only one funding source allowing pinpoint application of funds to specific experiments/services performed by specific personnel within any core under the BU/BUMC umbrella.

Note this step is required to reserve time on all direct billing equipment.  It is not required for offline billed and non-billed resources.

Step 2. Users of Core equipment must create a profile in the Equipment Scheduling System

Any researcher (technician, post doc, grad student, etc.) that needs to schedule equipment time or services will need to use the Cores Equipment Scheduler (CES). This system requires each researcher to create a user profile. It is during profile creation that users will associate themselves with account numbers provided to them by their PIs. These account numbers are the same numbers (BU account number, BMC PO number, corporate PO number, etc.,) that the PI specified when creating Funding Profiles (see above). Although CES profiles can be created without specifying account numbers, users without account numbers will not be able to make reservations for cores that require payment.

Once you accomplish both steps, you are ready to schedule time using the cores!