VA and VA Foundation Contracts (MED)

VA Contracts

BU investigators and research staff may be contracted to work on government research. Often, a Department of Veterans Affairs (VA) facility wishes to engage BU expertise and may draft a contract covering salary and fringe benefits of BU research personnel engaged in the VA research. The contract is negotiated between VA and BU’s Office of Sponsored Programs.

  • F&A on VA contracts is an allowable cost.
  • Contracts are initiated by the VA entity desiring to hire BU expertise for one or more short-term projects with a specific scope of work.
  • BU employees’ work on VA projects may require BU IRB and/or BU IACUC review. Before beginning work on the project(s), investigators are advised to contact the relevant BU compliance offices to see whether approval of the off-campus work is required.
  • Depending upon wording of the contract, VA data security requirements may oblige BU to ensure that its employees comply with VA data security policy.
  • Application package consists of similar internal documents as those listed on BU’s standard (non-industry) application checklist including BU’s proposal summary form; a contract document (called ‘solicitation’ initiated by VA); and, if relevant, the data security form.

VA Foundation Contracts

As part of their BU responsibilities, BU investigators often work on VA research that is funded through the VA non-profit foundations operating on VA premises. They are: BVARI (Boston VA Research Institute), which operates at VA Boston Health Care System, and BRCI (Bedford VA Research Corporation), which operates at Edith Nourse Rogers Memorial VA Hospital (Bedford VA). Contracts with BVARI and BRCI cover salary, fringe benefits, and F&A for BU research personnel engaged in the research.

  • F&A on VA foundation contracts is an allowable cost.
  • Contracts are initiated by the VA non-profit desiring to hire BU experts for short-term projects with a specific scope of work.
  • Employees’ work on these projects may be subject to BU IRB and/or BU IACUC review; investigators are advised to contact the relevant office to satisfy compliance with regulations.
  • Project work may be funded from industry prime awards to the non-profit foundation. With respect to its employees who are employed on the off-campus research, BU must ensure that the prime award’s terms and conditions, especially with respect to publication rights, intellectual property, and ownership of data, are able to be complied with.
  • Application package consists of similar internal documents as those listed on BU’s standard (non-industry) application checklist, including the proposal summary form; and the relevant contract document. For BVARI contracts, contact BVARI for their template. For BRCI contracts, use the Agreement to Reimburse for Personnel Costs model template page 1 and page 2.