Transmission of Proposal to Sponsor

7.3 Transmission of Proposal to Sponsor

7.3.1 Paper Submissions

If submitted in paper format, the entire completed proposal, including budget, justification, investigator bios, curriculum vitae, other support information, and cover/signature pages must be submitted to the appropriate OSP office at least five (5) working days in advance of the sponsor’s deadline to permit appropriate review. A copy of the application guidelines or website address where the information can be accessed should also be appended. PI/PDs will be notified when their proposal has been approved and signed. PI/PDs and departmental staff are responsible for the copying and mailing of paper applications.

7.3.2 Electronic Submissions

Proposals that must be transmitted electronically via NSF FastLane or Grants.gov must be reviewed and approved before submission to the sponsor. Other systems (e.g., U.S. Dept of Education, American Cancer Society) do not allow electronic access for institutional review. In these cases, a copy of the proposal must be furnished to OSP for review and approval prior to submission by the PI/PD. In either case, the proposal must reach OSP at least five (5) working days in advance of the sponsor’s deadline to permit appropriate review. A copy of the application guidelines or website address where the information can be accessed should also be provided. In addition, a copy of the completed Proposal Summary Form and attachments must be provided to OSP.

Most federal sponsors require electronic submission of proposals via sites such as Grants.gov, NSF’s Fastlane system, NASA’s NSPIRES system, DOE’s FedConnect system, or the Department of Education’s E-Application systems, among others. These sites require that OSP staff review and submit the application online. Additional information about PI/PD registration for these systems, as well as application preparation, can be obtained at the link below.

For Additional Information see: Electronic Submissions

Some non-federal sponsors also require electronic submission. In certain cases, these systems are designed in a way that prohibits electronic access by anyone other than the PI/PD. In this situation, the PI/PD must provide a hard copy of the proposal to OSP for review and approval prior to submission.