OSP FO# 11-073

AGENCY: National Archives and Records Administration (NARA)/National Historical Publications and Records Commission (NHPRC)

PROGRAM: Publishing Historical Records

OBJECTIVES: This program supports the preservation and use of America’s documentary heritage essential to understanding American democracy, history, and culture. Projects may focus on the papers of major figures from American life or cover broad historical movements in politics, military, business, social reform, the arts, and other aspects of the national experience. The historical value of the records and their expected usefulness to broad audiences must justify the costs of the project.

Grants are awarded for collecting, describing, preserving, compiling, editing, and publishing documentary source materials. A top priority of the Commission is to support editions that have plans to publish their results as a free online resource. Because of the focus on documentary sources, grants do not support preparation of critical editions of published works unless such works are just a small portion of the larger project.


The NHPRC does not fund proposals to purchase historical records; it also does not fund proposals to publish the papers of anyone who has been deceased for fewer than ten years. For a comprehensive list of Commission’s limitations on funding, please see: http://www.archives.gov/nhprc/apply/eligibility.html.

In accordance with Federal regulations, the Commission reserves, for Federal Government purposes, a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use the work and authorize others to reproduce, publish, or otherwise use the work that results from each grant.

Colonial and Early National Period (projects preparing publications whose documents fall predominantly prior to 1820):
Draft (optional): May 1, 2011
BU Internal Deadline: May 16, 2011
Application Deadline: July 7, 2011

New Republic through the Modern Era (projects preparing publications whose documents fall predominantly after 1820):
Draft (optional): August 2, 2011
BU Internal Deadline: August 17, 2011
Application Deadline: October 6, 2011

FUNDING INFORMATION: Awards are made for up to three years, but annual funding is conditioned on previous years’ project performance. Awards range from $20,000 to $250,000 annually. The Commission expects to make as many as 30 grants in this category, for a total of up to $4 million. Cost sharing is required and can include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. The Commission ordinarily provides no more than 50% of total project costs for Publishing Historical Records projects.

Timothy Connelly
National Historical Publications and Records Commission (NHPRC)
National Archives and Records Administration
700 Pennsylvania Avenue NW, Room 106
Washington, DC 20408-0001
Telephone: (202) 357-5301
Email: timothy.connelly@nara.gov
Web: http://www07.grants.gov/search/search.do?&mode=VIEW&oppId=59553

REMARKS: An internal deadline has been established to coordinate institutional cost-sharing commitments for this program. Principal Investigators (PIs) interested in submitting a proposal should forward a memorandum to their Associate Dean by May 16, 2011 for the Colonial and Early National Period deadline, and by August 17, 2011 for the New Republic through the Modern Era deadline. In the memorandum, (1) briefly describe the proposed project, (2) list key participating faculty, (3) itemize all cost-sharing commitments being requested from the University, within the context of a fully developed project budget, and (4) cite any program features which should make it particularly competitive for NHPRC funding. The memorandum should be countersigned by the relevant department chair/center director to indicate endorsement of the project. After the Dean’s assessment, if a commitment of Provost funds is required, the memorandum will be forwarded to OSP-CRC Director Joan Kirkendall for review and then to the Provost’s Office for authorization. PIs will then be advised of authorized institutional cost-sharing commitments in time to complete the project budget and process their proposal for final review. PIs are encouraged to consult with the Office of Sponsored Programs (OSP) for assistance with the preparation of the project budget.

Applications must be submitted electronically using the Grants.gov system. Instructions and forms are available on the Grants.Gov website (http://www.grants.gov). Additional information about Grants.gov for BU Investigators can be obtained on the OSP website at: http://www.bu.edu/osp/proposal-preparation/electronic-submission/. Please contact the OSP Assistant Director assigned to your school or department as soon as possible to coordinate submission through the Grants.gov system.

Complete program guidelines and application material (CFDA# 89.003) may be obtained from the web site listed above or from the Office of Sponsored Programs (OSP). Please distribute this notice to any faculty or staff members who might be interested in the information. For more information, please contact the OSP at X3-4365 or ospinfo@bu.edu, or visit the OSP web site at http://www.bu.edu/osp.