Transferring an NIH Grant to BUMC

The Principal Investigator, Department Chair, Department Administrator, and OSP-MED work together to process a change of grantee organization, which may begin by a simple email from the Department to the appropriate OSP-MED research administrator regarding the hire of a new researcher.

Background: Prior approval from NIH is required for the transfer of the legal and administrative responsibility for a grant-supported project from one legal entity to another before the expiration of the approved project period (i.e., during its competitive segment). For most NIH grants, including construction grants, a change of grantee organization can be executed if the original grantee has agreed to relinquish responsibility by the expiration date. The project, led by the original PI, may be supported at another institution for a period up to the remainder of the previously-approved project period in an amount up to the remainder of the previously-recommended budget (direct costs plus applicable F&A costs). Consult the NIH Grants Policy Statement, particularly Part II, Administrative Requirements and Change of Grantee Organization Requirements. For transfers of non-federal grants, refer to the funding sponsor’s guidelines and terms and conditions.

NIH considerations: A change of grantee organization request normally is permitted only when all of the permanent benefits attributable to the original grant can be transferred, including equipment purchased in whole or in part with grant funds. In reviewing a request to transfer a grant, NIH will consider whether there is continued need for the project or activity as well as the impact of any proposed changes in the scope of the project. The change of grantee may be made without peer review, provided the PI plans no significant change in research objectives and the facilities and resources at the new organization are suitable for successful performance of the project. If these conditions or other programmatic or administrative requirements are not met, the NIH awarding office may require peer review or may disapprove the request and, if appropriate, terminate the award.

Foreign institutions: A change of grantee that involves the transfer of a grant to or between foreign institutions or international organizations also must be approved by the appropriate NIH Institute or Center’s Advisory Council or Board.

Individuals: A grant to an individual may not be transferred. However, an individual fellowship may be transferred to a new sponsoring organization in a similar process as for a change of grantee organization. A change in department or mentor within the same organization is not considered a change of grantee organization.

Equipment: A change of grantee organization may involve the transfer of equipment purchased with grant funds. The transfer may be accomplished as part of the original grantee’s relinquishment of the grant; otherwise, NIH reserves the right to transfer title to equipment to the transfer organization as indicated in Property Management System Standards.