Items Required by OSP-MED to Establish a Source Account

For all new or renewal prime awards, incoming subawards, and pre-award accounts for prime awards, OSP-MED will assign a source number and issue it to the department upon review and approval of:

1. Notice of Award from sponsor
2. Budget (by object code) with budget justification
   • If budget not received, OSP-MED applies cuts, usually to the supply (924) and/or travel (918) lines proposed in the application. See Object Code Budget.
   • Note that a modified Scope of Work may be required if incoming subaward budget warrants.
3. Subaward contact information sheet (for outgoing subaward and for incoming subaward from another institution)
4. Outgoing subawards’ signed letters of intent, scope of work, budgets, biosketches, if not previously provided at application stage or if modified since application
5. Letter of Intent for research services performed by consultant(s) [check with your research administrator for template]
6. IRB approval information for all protocols (new, continuing, and exempt) conducted under the award
   • For each new protocol starting this year, provide an approval letter.
   • For each protocol continuing from the previous year, provide the protocol number.
   • For each protocol that IRB has considered exempt, provide exemption number.
   • Human subjects letter and individual certifications
7. IACUC approval information for all protocols (new and continuing) conducted under the award
   • For each new protocol starting this year, provide an approval letter.
   • For each protocol continuing from the previous year, provide the protocol number.
8. Radioisotopes/rDNA/IBC approval documentation by Research Safety, overseen by the Office of Research Compliance
9. Project-specific Disclosure (Conflict of Interest) form, if not previously submitted, for any individuals who will be designing, conducting, or reporting on covered research, on the Research Compliance site
• University’s resolution of the conflict of interest, if there is one.
10. Memorandum of Understanding for each researcher with a joint appointment at both BU and VA, who is committing salaried effort to the project