An email notice of Annual Renewal will be sent to the Principal Investigator listed on the original approval at the first and second years after initial approval of a protocol. This Annual Renewal should be completed in RIMS. Detailed instructions on completing the Annual Renewal in RIMS are found in this IBC Annual Renewal Instructions document. To complete the renewal, the investigator should list all proposed deviations from the protocol as initially approved (or since the last renewal notice), including any changes in laboratory location or equipment, changes in laboratory staff working on the project, any project titles to be added, and any agent or experimental changes. If there are significant deviations from the protocol – especially deviations that affect the containment level – the IBC may ask that the investigator seek an additional approval to cover the additional experiments.
When a project is renewed, the PI and all lab staff must complete the annual EHS Lab Safety Training requirement, the annual Research Occupational Health Program (ROHP) clearance update (contact ROHP at firstname.lastname@example.org; 617-414-7647), and any other training requirements applicable to the project.
For changes in Principal Investigator, the new PI must attach curriculum vitae (2 page National Institute of Health (NIH) format) to the Annual Renewal, and this must be reviewed by the full committee.
The IBC Office will notify you when your Annual Renewal has been processed and approved. IBC approval is required before any changes in the work can commence.