Environmental Health & Safety Policies & Procedures
Environmental Health & Safety (EHS) develops, implements, and continually improves a wide variety of safety plans for the Boston University (BU) and Boston Medical Center (BMC) communities in order to maintain a safe and healthful environment. These plans are also developed to comply with local, state, and federal regulations and standards.
The goal of EHS is to provide current and effective regulatory guidance to employees, students, researchers, faculty, and staff. Please contact us directly if you have questions or concerns about the health and safety of your area or the environment.
The Boston University Lifebook
The Boston University Lifebook provides rules and guidance about living life as a respectful and responsible member of the Boston University community.
BUMC Safety Policies
Boston Medical Center Policy Directory
Emergency Response Flip-Chart
Campus & Clinical
Asbestos Management Plan
Boston University (BU) and Boston Medical Center (BMC) have implemented an Asbestos Management Program (AMP) to ensure the safety of employees and contractors who may work in the vicinity of, or who may remove, enclose, or encapsulate asbestos-containing materials (ACM) as part of their job duties. The Asbestos Management Plan is designed to minimize exposure of building occupants, visitors, students, employees, and contractors to airborne asbestos fibers.
Campus & Clinical Management Plan
The CCD safety program provides services to all BU and BMC personnel and property in order to promote safety and maintain compliance with safety regulations. CCD works closely with other units to address all broad-based safety concerns throughout BU/BMC. CCD is a division of Environmental Health & Safety (EHS).
Construction Safety Plan
The purpose of this program is to describe the process of developing project safety plans that identify potential hazards and the interim safety measures that minimize those hazards and disruptions during renovation or construction activities. It is intended to ensure an adequate level of safety when existing safety measures are disrupted due to work in an area. This plan applies to internal and external work.
Roadside Worker Safety
The purpose of this program is to ensure Boston University (BU) employees performing work on or in close proximity to roadways are properly equipped with high visibility safety apparel and warning devices, and have the appropriate training and knowledge to properly plan for roadside work. This program ensures drivers are given sufficient advance warning of work areas where BU employees are performing roadside activities within the vicinity of the Boston University property.
Roadmap to becoming a Scientific Diver
This roadmap provides scientific diver in training prerequisites and certification information
Dive Safety Manual
Guidelines for Scientific Diving Safety for researchers and courses engaged in scientific SCUBA operations. The Manual is based on standards from AAUS (American Academy of Underwater Sciences) and is reviewed and approved by the Dive Control Board / Scientific Diving and Small Boat Safety Committee.
Small Boat Safety Manual
Guidelines for Boating Safety for researchers and courses engaged in scientific boating operations. The Manual is based on standards from the SBSA (Scientific Boating Safety Association) and is reviewed and approved by the Scientific Diving and Small Boat Safety Committee.
BU Emergency Response Planning Management Plan
The Emergency Response Planning Division coordinates a comprehensive emergency management program that encompasses: (1) a full range of leadership and governance structures designed to prevent, prepare for, respond to, and recover from any threat, emergency, or disaster that could disrupt the University’s educational program and support operations; (2) policies, procedures, plans, and internal and external outreach strategies; and (3) multi-year strategic planning. Emergency Response Planning is a division of Environmental Health & Safety (EHS).
BU Emergency Response Plan
The purpose of the Emergency Response Plan is to establish standard operating procedures in order to mobilize Boston University resources and communicate with the University community in the most efficient and orderly manner possible, while promoting effective triage of University resources with minimal disruption to normal University operations.
National Emerging Infectious Diseases Laboratories (NEIDL) Comprehensive Emergency Management Plan (CEMP)
The purpose of this plan is to describe a comprehensive emergency management program that seeks to mitigate the effects of a hazard, prepare for measures to preserve life and minimize damage, respond during emergencies and provide assistance, and establish a recovery system in order to return to a normal state of affairs.
BU Continuity of Operations Program
Shelter In Place Program
Shelter in Place Guidance
BU 4 Materials Transportation Management Policy
The purpose of this policy is to define the procedures used to manage the shipping, receiving, and transportation of items determined to be high risk by Environmental Health and Safety in accordance with Boston University Medical Center (BUMC) policies and procedures and all applicable laws and regulations.
BU ERP A.1 Earthquake Response Plan
The purpose of this annex is to minimize, to the degree possible, human suffering and property damage from an earthquake, by providing guidelines for the effective management and coordination of involved agencies in response to an earthquake that occurs in, or significantly affects Massachusetts, all of which could have devastating effects on Boston University.
BU ERP A.2 Severe Weather Plan
The purpose of this Severe Weather Response Plan is to minimize the impact on the University from a severe weather incident.
BU ERP A.3 Hurricane Response Plan
The purpose of this Hurricane Response Plan is to coordinate the response of the Boston University to a situation rising from a hurricane that may jeopardize the safety or well being of patients, students, tenants, visitors, faculty, staff or other employees, the community and the environment.
BU ERP A.5 Lightning Strike Emergency Response Plan
The purpose of this policy is to define the procedures used to alert members of Boston University and visiting athletic teams of a potential lightning strike on various playing fields and athletic venues.
BU ERP C.1 Medical Incident Response Plan for High and Maximum Containment
The purpose of the Medical Incident Response Plan is to outline necessary institutional steps and provide first aid to personnel high and maximum containment facilities in the event of a medical emergency, accident or other situations such as exposure to biological pathogens requiring medical intervention prior to the arrival of Boston emergency response personnel.
BU ERP C.3 Workplace Violence Response Plan (Code Green)
The purpose of the Workplace Violence Response Plan is to facilitate the immediate response to an act of workplace violence in support of a culture of safety.
BU ERP C.4 Bomb Threat, Suspicious Device, Package, or Letter Response Plan
The purpose of this Bomb Threat Response Plan is to provide guidance to Boston University (BU) personnel in reporting and responding to a bomb threat or to the discovery of a suspicious device, package or piece of mail.
BU ERP C.8 Protests and Civil Disturbances
The purpose of this Annex is to provide direction in meeting the needs of the Boston University Medical Community in an emergency situation caused by protest and civil disturbances. Loss of life, injury and destruction of property can be mitigated by proper planning and response.
BU ERP D.1 Medflight Helicopter Crash Incident
To provide guidance and procedures for emergency response to a Boston MedFlight helicopter crash at Boston University Medical Center.
BU ERP E.2 BU Campus-Wide Evacuation Plan
The purpose of this plan is to establish procedures to be taken in the event a partial or complete evacuation of students, faculty and staff becomes necessary. It is intended to be activated in conjunction with the Boston University Emergency Response Plan to ensure a safe, orderly, and efficient evacuation.
BU ERP E.2.1 Nickerson Field Evacuation Plan
The purpose of the Nickerson Field Evacuation Plan is to safely evacuate students, faculty and guests from Nickerson Field to a safe place of refuge and/or shelter.
BU ERP E.3 Infectious Disease Response Plan
The purpose of this plan is to coordinate the response of Boston University in the event of an infectious disease outbreak or pandemic influenza event that affects the Boston University community.
BU ERP E.4 Active Shooter Response Plan
The purpose of this Active Shooter Response Plan is to effectively and appropriately meet the needs of the Boston University community following an active shooter incident. This document does not address law enforcement activities or response. Information on law enforcement operations can be found in Boston University Police Department’s (BUPD) General Order TOP-6.11.
BU ERP E.5 Family and Community Assistance Center Operations Manual
The Family Assistance Center (FAC) is a private space for victims’ families to congregate and receive information and services.
BUMC ERP E.1 Command and Control Center Evacuation and Relocation
The purpose of this plan is to outline procedures to be followed by staff in event of a fire in the Security Command and Control Center (SCCC) located on the first floor of the Power Plant building. This plan can be implemented for other building emergencies when building evacuation is necessary.
BUMC ERP E.2 School Closure Plan
The purpose of the BU Medical Campus Closure Plan is to define the decision making process for a Campus and/or school closure, delayed opening or early closure and the full notification process to students, faculty and staff.
BU Animal Science Center Emergency Response Plan Overview
Animal facilities may be subject to unexpected conditions that result in the catastrophic failure of critical systems, significant personnel absenteeism, or other unexpected events that severely compromise ongoing animal care and well-being. The purpose of the Boston University Animal Science Center (BU ASC) Emergency Response Plan Overview is to define the scope of the specific Emergency Response Plans for Boston University’s research facilities.
Environmental & Waste Management
Acutely Toxic ‘P-listed’ Hazardous Chemical Waste Guidance
Guidance to help chemical users identify and properly manage acutely hazardous ‘P List’ chemical wastes.
BUMC: Biological Waste Management Guideline
Describes the proper identification, collection, and management of biological wastes at Medical Campus locations. The guideline is based on state and federal regulations and is reviewed and approved by the IBC each year.
CRC: Biological Waste Management Guideline
Describes the proper identification, collection, and management of biological wastes at Charles River Campus locations. The guideline is based on state and federal regulations and is reviewed and approved by the IBC each year.
Environmental and Waste Management Plan
A plan that details the scope, intent, roles, and responsibilities associated with the management of environmentally sensitive products, processes, and equipment at Boston University.
Hazardous Chemical Waste Determination Guidance
Guidance to help chemical users identify which of their chemical wastes must be collected and managed as ‘hazardous waste’.
Hazardous Chemical Waste Labeling Guidance
Guidance for chemical users on the labeling required on every container of hazardous chemical waste.
Hazardous Chemical Waste Signage
A sign that can be printed and used to designate hazardous chemical waste ‘Satellite Accumulation Areas’. The sign has management tips included to remind users about the rules for proper chemical waste collection.
A list of the materials specifically prohibited from sink disposal by the Massachusetts Water Resources Authority (MWRA). MWRA is the local regulator who monitors and samples the effluents from sinks and drains in research buildings.
Laser Safety Manual
Laser Safety Guidelines for Research and Clinical laser activities at BU and BMC. The Manual is reviewed and approved by the Laser Safety Subcommittee.
Medical Physics & Radiation Safety
Medical Physics and Radiation Safety Management Plan
Medical Physics and Radiation Safety Management Plan details the scope and responsibilities of the Division of Medical Physics & Radiation Safety within BU/BUMC.
Autoclave Safety Guidelines
Guidelines for the safe use of autoclaves
The purpose of this manual is to define the biological safety policies and procedures pertaining to research operations at Boston University and Boston Medical Center. These policies and procedures are designed to safeguard personnel and the environment from biologically hazardous materials and to comply with federal, state, and local regulatory requirements. All BU and BMC Principal Investigators and laboratory workers must adhere to the biological safety policies and procedures in the conduct of their research and the management of their laboratories.
BrdU in Animals
Bromodeoxyuridine (BrdU) Treatment Policy
Chemical Containment Levels For Animal Administration
This document outlines the process for establishing the appropriate Chemical Containment Level and provides examples of the potentially hazardous chemicals associated with each level.
Chemical Hygiene Plan
Describes the laboratory policies, practices, procedures, equipment, and facilities to ensure safe and compliant work with chemicals in laboratories at both BU campuses. All new laboratory members must read, and all laboratories must have access to a current copy. The plan is reviewed and approved by the Lab Safety Committees.
Explanation of the means of which laboratory doors must be labeled.
Dryer and Oven Safety Guidelines
Guidelines for safe use of laboratory dryers and ovens.
Exposure Control Plan
Environmental Health & Safety (EHS) has prepared this plan to be used as a guide in developing department-specific procedures for reducing exposures to bloodborne pathogens in the workplace.
It is important that laboratories using hazardous materials plan accordingly prior to any type of extended leave. This procedure outlines basic precautions that labs should take prior to expected university closures or times of limited resources.
Handling and Storage
Describes proper handling and storage of hazardous materials
Every person who works with chemicals has a right to know the identities and hazards of those chemicals.
High Hazard Chemical Program
Environmental Health & Safety (EHS), in conjunction with the Laboratory Safety Committees, have identified certain chemicals as high hazard chemicals.
Injury and Accident Reporting
Provides information on what to do and who to call should an accident or injury occur.
Lab Decontamination and Decommissioning Policy
Environmental Health & Safety (EHS) has implemented a Laboratory Decontamination and Decommissioning program to ensure the safety of the BU community and the environment.
Lab Specific SOPs
Boston University has developed a program that provides the Laboratory Supervisor/Principal Investigator with a set of rules comprising a “Generic SOP” which is applicable to the use of most chemicals under most circumstances.
Material Safety Data Sheets
Material Safety Data Sheets
New Lab Personnel-A Guide to Get Started
Policy for Personnel Suitability and Reliability-NEIDL
Outlines the initial and ongoing requirements for access to the NEIDL.
Policy for Relocation of Hazardous Materials
Environmental Health & Safety has developed the “Guidance for Laboratory Relocation of Hazardous Materials” document to assist all BU personnel involved in the relocation of hazardous laboratory materials such as Radioactive Materials, Hazardous Chemicals, Biological Materials, and Controlled Substances to ensure that all such materials are relocated in a safe and compliant manner. This document contains checklists which details a step-by-step processes addressing the communication and interaction between all parties involved in the relocation process.
Policy on Minors in Laboratories
Outlines the notification and approval process when minors will be entering or working in a laboratory.
Information on personal protective equipment
Research Safety Management Plan
Research Safety Management Plan
Risk-Based Laboratory Inspections
Research laboratories use a variety of hazardous materials (e.g., chemical, biological, radiological), and potentially hazardous procedures and equipment (e.g., centrifuges, x-rays, lasers) that carry the potential for causing physical injuries (e.g., via pressurized vessels, vacuum systems) or general fire or life safety hazards (e.g., via flammable materials, electrical/electronic equipment).
All of these substances, equipment, and activities are governed by an array of regulations that have been promulgated by local, state, and/or federal agencies.
Safe Work Practices
Practices and procedures on working safely in a laboratory
Description and requirements of laboratory safety equipment
Describes proper security of hazardous materials
Tamoxifen in Animals
Describes policy for Tamoxifen treatment in animals
Describes requirements and safe transport of hazardous chemicals
Policy on which visitors to laboratories must adhere to
Describes waste management guidelines
Weekly Eyewash Station Flushing
Weekly Eyewash Station Flushing
Safety tips for working alone