Scheduling & Staffing
At the beginning of each semester, the MET Dean’s office will ask all departments offering Metropolitan College courses to turn in a list of courses to be offered the following semester. Course offerings are submitted to the Academic Services office in the form of a Detail Sheet, or by entering them directly into MIS. Scheduling Detail Sheets are used to create both the printed schedule and the online schedule found on the Link.
The Staff Coordinators ask that all MET departments use the MIS Database Scheduling capability if they have access to it. All College of Arts & Sciences (CAS)-based departments should use the Scheduling Detail Sheet Excel spreadsheet.
Scheduling Detail Sheet
The link to the MIS Database that allows you to input Scheduling Detail Sheet information is on the K: drive. Once you open MIS, you can click on the “Scheduling” button to access the scheduling form. If you have any questions regarding MIS, please contact Dalia Yassa at 617-358-4805 or firstname.lastname@example.org. If you need more training on how to use MIS, please let a Staff Coordinator know.
The Scheduling Detail Sheet must be completed by the deadlines that are emailed to you several weeks in advance. Once the deadline passes for the Dean’s office, the Staff Coordinators no longer have access to UIS to submit and change course offerings; changes have to be submitted to the Schedules Department by the Dean’s office via an online form. Information received past the deadline will not get priority for room selection. As many of you probably know, it is much easier to input all information directly into your Scheduling Detail Sheet rather than adding additional info later, so please do your best to adhere to the deadline with as much detail as possible.
Completing Your Scheduling Detail Sheet
Here are a few important points to keep in mind when completing your Scheduling Detail Sheet:
- Section/Day Agreement: For almost all of its Charles River classes, Metropolitan College assigns section numbers based on the day which the class meets (A1 for Monday, B1 for Tuesday, etc.). Please make sure that your days and sections match accordingly.
- WebReg Restrict (Permission Required): WebReg restricted indicates that students may not register online and must get a signature on their registration form from the department or the instructor. Indicate if you prefer these registration options by putting a “Y” in one of these columns. If only students in your program can register for a class please indicate that in the course comments field and the reserved seating field and we will update this using hegis codes.
- Reserved Seating: If only students in your program can register for the course, please indicate the program and include the hegis code. If only MET students can register, please mark “MET.” Otherwise, regular policies will be used to update the reserved seating (for example, all undergraduate classes have a certain percentage reserved for MET and non-MET students as calculated by our offices).
- Print Suppress: If you would prefer that a course is not listed on the Student Link, please mark this column.
- Course Comments: Course comments are used on both the printed schedule and the online schedule and are located above the course listing. Use this field if you wish to include a course comment. These are the comments that have a blue push-pin by them on the Student Link. An example of a course comment: Students registering for MET BI 211 must register for two sections: Lecture and Laboratory.
- Line Comments: As with a course comment, line comments are used in both the printed and online schedules but are found to the right of the course listing under the “Notes” section in both schedules. Line comments are especially useful for communicating special information to the student. It is mandatory to include a Line Comment if you are offering classes that:
(a) Meet off campus
(b) Have irregular meeting dates and/or times
(c) Are “Stamped Approval”
(d) Are only for certain students (i.e., MET students, Arts Administration students, etc.)
An example of a line comment:
Charles River Wed 6–9 p.m. Permission Required for non-Arts Admin students. See Arts Admin Dept., 808 Commonwealth Avenue.
- Room Requests: If an instructor requires specific technology or other functions for their course, please enter a specific building and room in this column. The room assignment process is by no means flawless, but you significantly increase your chances of a favorable room assignment if you request it here. Here is a list of rooms that are available for MET courses.
- Type: You will notice that the Scheduling Detail Sheet requires you to fill in what type of class you are offering. For those of you unfamiliar with the different types, please see below. Most of you will be offering mostly IND classes, but please be sure you are certain of the class type before filling it in on the Scheduling Detail Sheet.
IND=Independent Course (no additional components)
Staffing Detail Sheet
You will also be responsible for completing a Staffing Detail Sheet. The purpose of this sheet is to collect details about staff for payroll purposes. Although it is due later than the schedule, this is not a way to postpone staffing your classes. All departments need to coordinate a schedule that offers a balance of classes on the various days of the week, and that is staffed appropriately when course offerings are submitted, so as to avoid day and time changes closer to the start of the new semester. These changes affect enrollments, room requests, and our relationship with the Scheduling Department at BU.
All coordinators in charge of submitting staffing information should be aware of the MET overbase and overload policy for full-time employees and full-time instructors at Boston University.
All courses not in the 6-9 p.m. time block requires justification from the department and approval from the Associate Dean.
Lowering course caps below 30 for graduate courses requires justification from the department and approval from the Associate Dean.
Once a semester schedule becomes available to students, the Dean will not allow any changes to course meeting days or times.
Completing Your Staffing Detail Sheet
A few weeks after MET Academic Services office requests the Scheduling Detail Sheets, we will request a completed Staffing Sheet.
To complete the Staffing Sheet, please enter all courses your department is offering through MET, the full name of the instructor, and their BU ID number (which can be found in MIS or in function ID04 in UIS—instructors cannot be added to the schedule without a BU ID number). Please also be sure to indicate whether the course is a Day Load or Over Load course (for full-time instructors), the base school, their base salary, and whether they are a student (for part-time instructors).
For MET departments, you can enter the staffing information directly into the MIS database using the Scheduling button. Please make sure to enter the BU ID number if it is not in the database, and check the boxes at the bottom to indicate if the instructor is new to MET, overload, etc. Please also remember to make sure that you are entering information into the correct semester screen, so that you do not overwrite information from a previous semester. If you have any questions about the database, please contact Dalia Yassa at 617-358-4805 or email@example.com. If you are using the database, the information still needs to be updated by the deadline set by the MET Dean’s office.
In addition to the Staffing Sheet, some faculty require additional paperwork. New faculty require two forms—the Recommendation for MET Part-Time Appointment and the MET Personnel Data Form—as well as a current curriculum vitae and three letters of recommendation. Please return all paperwork to the MET Dean’s office as soon as possible.
The following are the appointment/staffing procedures and guidelines:
- Initial Appointment: Appointment forms (Recommendation for MET Part-Time Appointment), current CV, three letters of recommendation, and the MET Personnel Data Form.
- Reappointment: Updated CV (every two years) and updated demographics.
- Full-Time Administrators (903 Status): Provost’s approval required for initial appointment (memo from the Dean must confirm that teaching duties do not interfere with administrative duties, and if compensation is proposed, memo should confirm that the compensated hours do not overlap).
- Emeritus Faculty: Require reappointment using the Extension of Service Form, submitted to the Faculty Analyst with cover memo for the Dean and a current CV.
Please note that full-time BU employees also require permission from their supervisors in order to teach a MET course.
The staffing information sheet is required to be accurately filled out each semester.