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I-9 Employment Eligibility Verification

All BU employees who are not U.S. citizens or lawful permanent residents must verify their employment eligibility by completing a Form I-9 Employment Eligibility Document at the ISSO within three days of beginning employment.

What is the weekly scholar I-9 schedule?
When must an I-9 be completed or updated?
What paperwork is required?

The ISSO offers three weekly I-9 times for new and continuing employees. International employees who come to the ISSO during these designated I-9 hours do not need an appointment.


9:00-10:00 am

ISSO - 888 Commonwealth Avenue, 2nd Floor


2:00-5:00 pm

ISSO - 888 Commonwealth Avenue, 2nd Floor


9:00-10:00 am

MED Campus Office of Human Resources, Massachusetts Ave, Suite 400

  • H-1 and O-1 Classifications:  Employees sponsored by Boston University in either H-1 or O-1 classifications should schedule an individual I-9 appointment to complete the paperwork rather than coming to the ISSO during the designated weekly I-9 hours.  See ISSO Scholar Staff Assignments to schedule an appointment.
  • Individual I-9 Appointments:  Employees who prefer to complete the paperwork at times other than the designated  weekly I-9 hours listed above AND/OR those who would like additional time to discuss relevant issues pertaining to their immigration status are welcome to contact their advisor directly to set up a convenient time.  See ISSO Scholar Staff Assignments to schedule an appointment.
  • I-9s for New Scholars in J-1 Status: All new scholars in J-1 status (Research Scholar, Professor, Short-Term Scholar or Specialist) who are beginning their employment with Boston University will complete the form I-9 as part of the required New J-1 Scholar Orientation Session – offered weekly at the ISSO and at the Medical Campus. J-1 scholars who are extending their immigration documents and employment authorization should utilize the weekly I-9 hours (listed above). J-1 scholars who receive a paycheck from Boston Medical Center (not BU) must complete I-9s at the BMC Office of Human Resources.

When must an I-9 be completed or updated?

  • Within three days of commencing employment at Boston University.
  • Whenever an employee receives a new Employment Authorization Document (EAD) or new type of employment authorization from the USCIS.
  • If there is a change in the employee's immigration classification.
  • When a BU student in a nonimmigrant classification moves to a regular staff or faculty position at Boston University, or if a BU department wishes to employ a former student beyond the date of graduation.
  • When an employee obtains lawful U.S. permanent residence (a "green card") after starting employment at BU.

What paperwork is required?

  • All employees needing an initial or updated I-9 should bring original immigration documents demonstrating their unexpired employment authorization in the U.S. A list of acceptable documents for I-9 purposes can be found on page four of the following link:
  • Employees should also bring a academic appointment letter (for teaching or research positions) or a job offer letter (for staff positions). This letter should specify the job title, hiring department (including the unit/department code), and start date of employment (or dates of employment if temporary). If the ISSO has prepared immigration documents to assist in your employment sponsorship (such as in J-1, H-1, TN or O-1 immigration status), we may already have a copy of an appointment letter or job offer letter of file.

Boston University
November 19, 2012

Boston University International Students & Scholars Office