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I-9
Employment Eligibility Verification
Any
professor, researcher or employee of Boston University who is not
a U.S. citizen or a lawful U.S. permanent resident (“green card”
holder), must complete an I-9 Employment Eligibility Verification
form at the ISSO within three days of beginning employment. This
includes individuals who obtain employment authorization from the
USCIS without Boston University sponsorship (such as students in
F-1 status who are authorized for Optional Practical Training, pending
lawful U.S. permanent residents, J-2 dependents, asylees, etc.)
What
is the weekly scholar I-9 schedule for ISSO?
- Designated
Weekly I-9 Hours: The ISSO offers three weekly
I-9 times for new and continuing employees. International employees
who come to the ISSO during these designated I-9 hours do not
need an appointment.
- Tuesdays
9:00-10:00 am –
ISSO,
888 Commonwealth Avenue, 2nd Floor
- Wednesdays
2:00-5:00 pm –
ISSO,
888 Commonwealth Avenue, 2nd Floor
- Thursdays
9:00-10:00 am – MED
Campus Office of Human
Resources, 801 Massachusetts Ave, Suite
400
- I-9
Appointments for H-1 and O-1 Employees: Employees sponsored
by Boston University in H-1 and O-1 employment classifications
will be asked to arrange an individual I-9 appointment instead
of coming to the ISSO during the designated weekly I-9 hours.
- H-1
employees should arrange an appointment with Andrea – apopa@bu.edu
- O-1
employees should arrange an appointment with Jeanne – jkelley@bu.edu
- Having
individual appointments will allow employees to select a time
that more conveniently falls within their personal schedule and
will also allow time for ISSO staff to provide more complete advising
to scholars in H-1 and O-1 status with regards to their immigration
rights and responsibilities.
- I-9s
for New Scholars in J-1 Status: All new scholars
in J-1 status (Research Scholar, Professor, Short-Term Scholar
or Specialist) who are beginning their employment with Boston
University will complete the form I-9 as part of the required
New J-1 Scholar Orientation Session – offered weekly at the ISSO
on Mondays at 11:00 and Thursdays at 3:00 . J-1 scholars who are
extending their immigration documents and employment authorization
should utilize the weekly I-9 hours (listed above). J-1 scholars
who receive a paycheck from Boston Medical Center (not BU) must
complete I-9s at the BMC Office of Human Resources.
When
must an I-9 be completed?
- Within
three days of commencing employment at Boston University.
- Whenever
an employee receives a new Employment Authorization Document (EAD)
or new type of employment authorization from the USCIS.
- If
there is a change in the employee's immigration classification.
- When
a BU student in a nonimmigrant classification moves to a regular
staff or faculty position at Boston University, or if a BU department
wishes to employ a former student beyond the date of graduation.
- When
an employee obtains lawful U.S. permanent residence (a "green
card") after starting employment at BU.
What
should an employee bring to complete an I-9?
- All
employees needing an initial or updated I-9 should bring original
immigration documents demonstrating their unexpired
employment authorization in the U.S. A list of acceptable
documents for I-9 purposes can be found on page four of the following
link: http://www.uscis.gov/files/form/i-9.pdf
- For
the purpose of creating an ISSO file, employees may also need
to bring a academic appointment letter (for
teaching or research positions) or a job offer letter
(for staff positions). This letter should specify the
job title, hiring department (including the unit/department code),
and start date of employment (or dates of employment if temporary).
If the ISSO has prepared immigration documents to assist in your
employment sponsorship (such as in J-1, H-1, TN or O-1 immigration
status), we may already have a copy of an appointment letter or
job offer letter of file.
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