• Meet HR
  • Human Resources—Charles River Campus
    • Visit Us
    • Contact Us
    • Your Employee Relations Representative and Employment and Training Specialist
  • Human Resources—Medical Campus
    • Visit Us
    • Contact Us
• New Employees
  • Welcome Message
  • Orientation—Charles River Campus
  • Orientation—Medical Campus
  • Benefits
  • OnBoarding / New Employee Checklist
  • Commuting to BU
  • Pay Schedule and Direct Deposit
  • BU Life
  • Computer Access Setup
  • BU Identification Card (Terrier Card)
  • Employee Link
  • BU Strategic Plan
• Online Employee Tools
• Manager’s Toolkit
  • Hiring and Recruiting
    • Fill an Open Position—Charles River Campus
    • Fill an Open Position—Medical Campus
    • Job Requisitions (PS1)
    • BU Applicant Tracking System (OpenHire)
    • Employee Background Checks—Charles River Campus
    • Employee Background Checks—Medical Campus
    • Conflict of Interest Form
    • Job Offers/New Hire Setup/Entry
  • On-Boarding
    • I-9 Process
    • Orientation
    • Department Orientation
    • Computer Access Setup
  • University Identification Number (UID)
    • Request a University Identification Number (UID)—Charles River Campus
    • Request a University Identification Number (UID)—Medical Campus
  • BU Identification Card (Terrier Card)
    • Terrier Cards for Affiliates
    • Request a Replacement Terrier Card
  • Employee Data Maintenance
    • Update Employee Contact Information
    • Turnaround System
  • Compensation
    • Job Descriptions
    • Salary Structure
    • Compensation Training
    • Compensation Guidelines and Practices
  • Managing Your Staff
    • Tracking Time Off (Sick Days/Vacation)
    • Leaves of Absence
    • Performance Evaluation
    • Training for Managers
    • Personnel Policy and Union Contracts
    • Faculty Staff Assistance
  • Hiring Temporary and Casual Employees
    • Request Access to the New Hire System—Charles River Campus
    • Request Access to the New Hire System—Medical Campus
  • Exit Process
• Retirees
  • Resources for Retirees
    • Board of Directors
    • Constitution By-Laws
  • Retiree Perks
  • Events
  • Retiree Mentor Program
• Forms and Documents
  • Benefit Forms
  • General Human Resource Forms
  • Human Resource Documents

OnBoarding / New Employee Checklist

As you transition into your new position, you will encounter many “new” experiences—a new commute, new office colleagues, new facilities. To help you have a smooth transition, we’ve provided a checklist to assist you in your first few weeks at Boston University.

• Attend a new employee orientation session if you are a regular full- or part-time employee working at least 75 percent time (this session was set up for you by the HR representative who offered you your position).
• Obtain your BU ID Terrier Card during your first week of work.
  • Charles River Campus: Human Resources, located at 25 Buick Street, second floor
  • Medical Campus: ID Office, located at 710 Albany Street Garage, ground level
• Submit your Benefits Enrollment Form to the Human Resources Benefits Section located at 25 Buick Street, Boston, MA as soon as possible and no later than 30 days from the date you attend your orientation.
• Sign up for an e-mail account:
  • Charles River Campus: Through your Department Data Security Administrator
  • Medical Campus: At the Alumni Medical Library at the School of Medicine Instructional Building
• You must set up your direct deposit account for your paycheck using the Employee Link
• Complete your I-9 Form:

Based on the requirements of the Immigration and Reform and Control Act of 1986, all new employees of Boston University must complete a Form I-9 within their first three days of employment. You will complete Section 1 of the Form I-9 electronically at the BU Form I-9 site on your own on or prior to your first day of work. Section 2 of the Form I-9 will be completed on your first day of work in Human Resources.
 
Employees who do not complete a Form I-9 within their first three days of work will not be able to continue working at the University until a Form I-9 has been completed.

• There are two steps in completing the Form I-9:
• Step 1: Complete Section 1 of the Form I-9 electronically prior to your first day of work at the BU Form I-9 site. At this site you will enter some information about yourself. You will electronically sign the form. It should take you less than five minutes to complete Section 1 of the Form. One piece of information requested on the form is your University Identification (UID) Number (which is a unique series of nine digits that the University uses to identify its employees and affiliates). If you have been issued a UID number (included in your job confirmation letter) then you may enter it in the UID field located at the top of the form. If you do not have this number, then you may leave this field blank, it will be added at a later date.
• Step 2: You will report to Human Resources to complete Section 2 of the Form I-9 (see campus information below). At this time you must produce documents to confirm your identity and employment eligibility. At the BU Form I-9 site there is a list of all the acceptable documents for this purpose.  You will need to bring with you to Human Resources an original document from List A OR an original document from both List B AND List C.
• Full instructions on completing the Form I-9 are located at the BU Form I-9 site
• If you have any questions regarding the Form I-9, please contact your Employee Relations Representative or HR Consultant.
  • Where and when to report to Human Resources to complete Step 2 of the Form I-9 process:
    • Charles River Campus: 25 Buick Street, Second floor at the designated time given to you by the HR representative who hired you.
    • Medical Campus: Crosstown Center, 801 Massachusetts Avenue, 4th Floor on or before the day you begin your employment at BU
• Complete emergency contact information by accessing the Employee Link
• Provide contact information for the BU Alert system (the University emergency notification system) by accessing the Employee Link. BU Alert is an emergency notification system that will help ensure rapid and reliable mass communication to students, faculty, and staff. The BU Alert system is designed to communicate with cell phones (text and voice messages), landlines, e-mail systems, and pagers during a crisis or time-sensitive situation on the BU Charles River and Medical campuses. For more information about BU Alert, visit its website.