New Employee Guide Points

As you transition into your new position, you will encounter many “new” experiences—a new commute, new office colleagues, new facilities. To help you have a smooth transition, we’ve provided a checklist to assist you in your first few weeks at Boston University.

New Employee Orientation:

BU ID Terrier Card

I-9 Form


  • Based on the requirements of the Immigration and Reform and Control Act of 1986, all new employees of Boston University must complete a Form I-9 within their first three days of employment. You will complete Section 1 of the Form I-9 electronically at the BU Form I-9 site on your own prior to your first day of work. Section 2 of the Form I-9 will be completed in Human Resources.
  • Employees who do not complete a Form I-9 within their first three days of work will not be able to continue working at the University until a Form I-9 has been completed.
  • Steps to completing the Form I-9 can be found here.

Emergency Contact Information


  • As a new employee, it is important that you complete emergency contact information by accessing the BUwork Central portal and clicking on the Employee Self Service (ESS) tab.

Race and Ethnicity Information


  • Update your self-identified race and ethnicity information on the BUwork Central portal by selecting the Employee Self Service (ESS) tab.

Direct Deposit


  • You must set up your direct deposit account for your paycheck via BUworks Central portal using the Employee Self Service (ESS) tab or paper form submitted to your payroll coordinator.

BU Alert System

  • Provide contact information for the BU Alert system (the University emergency notification system) by accessing the BUworks Central portal using the Employee Self Service (ESS) tab.  BU Alert is an emergency notification system that will help ensure rapid and reliable mass communication to students, faculty, and staff. The BU Alert system is designed to communicate via cell phones (text and voice messages), landlines, e-mail systems, and pagers during a crisis or time-sensitive situation on the BU Charles River and Medical campuses. For more information about BU Alert, visit its website.


Computer Access Setup

  • Your department is responsible for making sure that you have the proper computer equipment and programs as well as appropriate access to all systems you will need to perform your job. Each department has a designated Departmental Security Administrator (DSA) or payroll coordinator who can help you access any necessary University data systems