New Employee Checklist/ OnBoarding

As you transition into your new position, you will encounter many “new” experiences—a new commute, new office colleagues, new facilities. To help you have a smooth transition, we’ve provided a checklist to assist you in your first few weeks at Boston University.

• Attend a new employee orientation session if you are a regular full- or part-time employee working at least 75 percent time (this session was set up for you by the HR representative who offered you your position).
• BU ID Terrier Card is given to the employee the day they do their I-9 which typically is the first day of employment. On the Charles River Campus I-9 forms are completed via appointment with the Onboarding Specialist.
  • Charles River Campus: Human Resources, located at 25 Buick Street, second floor
  • Medical Campus: ID Office, located at 710 Albany Street Garage, ground level
• Complete your Benefits Enrollment online as soon as possible and no later than 30 days from your date of hire.
• Sign up for an e-mail account:
  • Charles River Campus: Through your Departmental Security Administrator after completing I-9 and verifying the user account setup and raising the user ID info level.
  • Medical Campus: Through BUMC IT office, after completing the I-9, verifying the user account setup and raising the user ID info level by the BUMC Onboarding Specialist.
• You must set up your direct deposit account for your paycheck via BUworks Central portal using the Employee Self Service (ESS) tab.
• Complete your I-9 Form:

Based on the requirements of the Immigration and Reform and Control Act of 1986, all new employees of Boston University must complete a Form I-9 within their first three days of employment. You will complete Section 1 of the Form I-9 electronically at the BU Form I-9 site on your own, or prior to your first day of work. Section 2 of the Form I-9 will be completed on your first day of work in Human Resources.

Employees who do not complete a Form I-9 within their first three days of work will not be able to continue working at the University until a Form I-9 has been completed.

• There are two steps in completing the Form I-9:
• Step 1: Complete Section 1 of the Form I-9 electronically prior to your first day of work at the BU Form I-9 site. At this site you will enter some information about yourself. You will electronically sign the form. It should take you less than five minutes to complete Section 1 of the Form. One piece of information requested on the form is your University Identification (UID) Number (which is a unique series of nine digits that the University uses to identify its employees and affiliates). If you have been issued a UID number (included in your job confirmation letter) then you may enter it in the UID field located at the top of the form. If you do not have this number, then you may leave this field blank, it will be added at a later date.
• Step 2: You will report to Human Resources to complete Section 2 of the Form I-9 (see campus information below). At this time you must produce documents to confirm your identity and employment eligibility. At the BU Form I-9 site there is a list of all the acceptable documents for this purpose. You will need to bring with you to Human Resources an original document from List A OR an original document from both List B AND List C.
  • Where and when to report to Human Resources to complete Step 2 of the Form I-9 process:
  • Charles River Campus: 25 Buick Street, Second floor at the designated time given to you by the Onboarding Specialist. (done via email)
    
  • Medical Campus: Crosstown Center, 801 Massachusetts Avenue, 4th Floor on or before the day you begin your employment at BU
• Full instructions on completing the Form I-9 are located at the BU Form I-9 site
• If you have any questions regarding the Form I-9, please contact your Human Resources Consultant.
• Complete emergency contact information by accessing the BUworks Central portal and clicking on the Employee Self Service (ESS) tab.
• Provide contact information for the BU Alert system (the University emergency notification system) by accessing the BUworks Central portal using the Employee Self Service (ESS) tab.  BU Alert is an emergency notification system that will help ensure rapid and reliable mass communication to students, faculty, and staff. The BU Alert system is designed to communicate with cell phones (text and voice messages), landlines, e-mail systems, and pagers during a crisis or time-sensitive situation on the BU Charles River and Medical campuses. For more information about BU Alert, visit its website.