Job Offers/New Hire Setup/Entry

All job offers must be made by Human Resources. As the hiring manager, when you are ready to extend an offer to a candidate you must first discuss the terms and conditions of the job offer with your designated Employment Specialist (BUMC) or Employment & Training Specialist (ETS). Human Resources will then extend a conditional offer and keep you informed of the candidate’s decision.

Once an offer is accepted and successful completion of the background check, Human Resources handles the new hire setup/entry process, and you can begin setting up training and work-related orientation for your new employee.

After a candidate accepts an employment offer, Human Resources will:

  • Confirm the start date with the new employee
  • Schedule the new employee for onboarding.  This includes issuing the employee’s University Identification Number (UID), completion of Form I-9 within the first three days of employment and the employee’s online account creation.
  • Create the new employee record in SAP
  • Schedule the new employee for mandatory new employee orientation
  • Send out a confirmation letter. The letter will include confirmation of the terms of the job offer (job title, salary, grade, start date), the time, date, and location of orientation and work schedule information.

Charles River Campus

All new employee orientation sessions are held on Mondays from 9:00a.m. to 12:00 p.m. at Human Resources, 25 Buick Street, Second floor. New hires will be scheduled to attend the Monday session closest to their start dates.

For exempt positions—The hiring department should inform all candidates who were interviewed that the position has been filled.

For non-exempt positions—HR will notify all candidates who were interviewed that the position has been filled.

Medical Campus

All new employee orientation sessions are held on Monday mornings at BU Medical Campus Human Resources located at 801 Massachusetts Avenue, Crosstown Center, Suite 400.

The hiring department should inform all candidates (for exempt and non-exempt positions) who were interviewed that the position has been filled.