• Meet HR
  • Human Resources—Charles River Campus
    • Visit Us
    • Contact Us
    • Your Employee Relations Representative and Employment and Training Specialist
  • Human Resources—Medical Campus
    • Visit Us
    • Contact Us
• New Employees
  • Welcome Message
  • Orientation—Charles River Campus
  • Orientation—Medical Campus
  • Benefits
  • OnBoarding / New Employee Checklist
  • Commuting to BU
  • Pay Schedule and Direct Deposit
  • BU Life
  • Computer Access Setup
  • BU Identification Card (Terrier Card)
  • Employee Link
  • BU Strategic Plan
• Online Employee Tools
• Manager’s Toolkit
  • Hiring and Recruiting
    • Fill an Open Position—Charles River Campus
    • Fill an Open Position—Medical Campus
    • Job Requisitions (PS1)
    • BU Applicant Tracking System (OpenHire)
    • Employee Background Checks—Charles River Campus
    • Employee Background Checks—Medical Campus
    • Conflict of Interest Form
    • Job Offers/New Hire Setup/Entry
  • On-Boarding
    • I-9 Process
    • Orientation
    • Department Orientation
    • Computer Access Setup
  • University Identification Number (UID)
    • Request a University Identification Number (UID)—Charles River Campus
    • Request a University Identification Number (UID)—Medical Campus
  • BU Identification Card (Terrier Card)
    • Terrier Cards for Affiliates
    • Request a Replacement Terrier Card
  • Employee Data Maintenance
    • Update Employee Contact Information
    • Turnaround System
      • Request Access to the Turnaround System—Charles River Campus
      • Request Access to the Turnaround System—Medical Campus
  • Compensation
    • Job Descriptions
    • Salary Structure
    • Compensation Training
    • Compensation Guidelines and Practices
  • Managing Your Staff
    • Tracking Time Off (Sick Days/Vacation)
    • Leaves of Absence
    • Performance Evaluation
    • Training for Managers
    • Personnel Policy and Union Contracts
    • Faculty Staff Assistance
  • Hiring Temporary and Casual Employees
    • Request Access to the New Hire System—Charles River Campus
    • Request Access to the New Hire System—Medical Campus
  • Exit Process
• Retirees
  • Resources for Retirees
    • Board of Directors
    • Constitution By-Laws
  • Retiree Perks
  • Events
  • Retiree Mentor Program
• Forms and Documents
  • Benefit Forms
  • General Human Resource Forms
  • Human Resource Documents

Job Offers/New Hire Setup/Entry

All job offers must be made by Human Resources. As the hiring manager, when you are ready to extend an offer to a candidate you must first discuss the terms and conditions of the job offer—salary and start date—with your Designated Recruiter (BUMC), Employee Relations Representative (ERR) or Employment & Training Specialist (ETS). Human Resources will then extend a verbal offer and keep you informed of the candidate’s decision.

Once an offer is accepted, Human Resources handles the new hire setup/entry process into the payroll system, and you can begin setting up training and work-related orientation for your new employee.

After a candidate accepts an employment offer, Human Resources will:

• Confirm the start date with the new employee
• Issue the employee’s University Identification Number (UID)
• Enter the new employee’s information into the payroll system
• Schedule the new employee for new employee orientation
• Send out a confirmation letter. The letter will include confirmation of the terms of the job offer (job title, salary, grade, start date), the employee’s UID number, and the time, date, and location of orientation.

For exempt positions—The hiring department should inform all candidates who were interviewed that the position has been filled.

For non-exempt positions—HR will notify all candidates who were interviewed that the position has been filled.

Charles River Campus

All new employee orientation sessions are held on Tuesdays from 1:00 p.m. to 4:00 p.m. at the BU Experience located at 602 Commonwealth Avenue. New hires will be scheduled to attend the Tuesday session closest to their start dates.

For exempt positions—The hiring department should inform all candidates who were interviewed that the position has been filled.

For non-exempt positions—HR will notify all candidates who were interviewed that the position has been filled.

Medical Campus

All new employee orientation sessions are held at BU Medical Campus Human Resources located at 801 Massachusetts Avenue, Crosstown Center, Suite 400.

The hiring department should inform all candidates (for exempt and non-exempt positions) who were interviewed that the position has been filled.