Request Access to the Turnaround System—Medical Campus

Access to the Medical Campus Turnaround System is granted to payroll coordinators or departmental approvers of payroll information for Staff, Faculty, and Casual record maintenance (MD, DR and OT Level 2 codes). The Turnaround System set-up requires permits with security values and Electronic Authorization (EA) roles.

To request new user set-up or back-up user set-up, or to modify an existing user set-up (i.e., add/remove permits, roles, or values to existing users), you must submit the UIS Account Request and Electronic Authorization Request Form.

NOTE: Please do not submit your requests for these permits via Galaxy task US50.

Please note that once Business Affairs receives your access request, we will need to confirm with your administrator/supervisor that you are authorized to access the range of values specified in your request. Please consult with your Administrator/Supervisor before submitting this request.

Once the permits have been approved and you have been notified, go to Business Link, click on Payroll/Personnel, and you will see that Employee Turnaround is active on the menu.

For training on the Turnaround System, please contact Payroll at 617-638-4590.

Security Values and Electronic Authorization (EA) Roles on the Request Form

There are three permits associated with updating, displaying and reviewing turnarounds. If you need to update an employee’s record, you need three permits: HRTA, HRTC and HRTL. However, if you only need to display/ or review the employee’s record (i.e., you do not need to update any information), you only need permits HRTC and HRTL. NOTE: Each department needs to have a back-up user set up for Updating Turnarounds.

The following chart shows the values associated with each permit:

Permit Values
HRTA
(Update Turnaround)
  • Level 2 code(s): The Level 2 code(s) you are responsible for updating
  • Employment code(s): The Employment code(s) you are responsible for updating
  • Unit-Dept code(s) : The home-base unit-dept code(s) you are responsible for updating
  • Mail code(s): The mail code(s) you are responsible for updating
HRTC
(Display Current Turnaround)
  • Level 2 code(s): The Level 2 code(s) you are responsible for viewing
  • Employment code(s) – The Employment code(s) you are responsible for viewing
  • Unit-Dept code(s): The home-base unit-dept code(s) you are responsible for viewing
  • Mail code(s):The mail code(s) you are responsible for viewing
HRTL
(Review Turnaround Changes-all data or limited view depending on security)
  • Level 2 code(s):The Level 2 code(s) you are responsible for reviewing
  • Employment code(s): The Employment code(s) you are responsible for reviewing
  • Unit-Dept code(s):The home-base unit-dept code(s)you are responsible for reviewing
  • Mail code(s): The mail code(s) you are responsible for reviewing
Values required only if you are responsible for distributions (Salary Splits) in a department other than your own home base; these values will provide a limited view (excluding over-base and benefit-base distributions)
  • Distribution Unit-Dept: Additional unit-dept values you are responsible to review
  • Object code(s): Additional Object Code(s) you are responsible to review
  • Source Prefixes
  • Source Suffixes

The following chart shows the values you need to provide for each applicable Electronic Authorization (EA) (approving turnarounds) role.

Role Codes
Primary Signer
(The first user who will be prompted to sign the Turnaround in the department)
  • Level 2 code(s): The Level 2 codes you are responsible for approving
  • Employment code(s): The Employment codes you are responsible for approving
  • Unit-Dept code(s): The home-base unit-dept you are responsible for approving
  • Primary-ACK: Fund | Unit | Dept | Object | Source Prefix | Source Suffix
Secondary Signer (if applicable)
(The second user in the signature path who will be prompted to sign the Turnaround in the department. Most departments only set up the Primary Signer role.)
  • Level 2 code(s): The Level 2 codes you are responsible for approving
  • Employment code(s): The Employment codes you are responsible for approving
  • Unit-Dept code(s): The home-base unit-dept you are responsible for approving
  • Secondary-ACK: Fund | Unit | Dept | Object | Source Prefix | Source Suffix

PLEASE NOTE: Each department needs to have a back-up user set up for signing new hires. You also need to provide values for the back-up signer(s).

To request access to the Turnaround Systems, please complete the online form.