MOVE IN AND MOVE OUT

Move in
Residence offices
Terrier Cards
Residence and dining plan rates
Dining service
Mail service
Telephone service
Furnishings
Room Condition Reports (RCR)
Lockouts, lost keys, lock changes
Safety and security tips
Maintenance concerns
Move out
Checkout procedures
Bridge Housing

• If you are assigned to on-campus housing for Summer Session 1 only or for both summer sessions, you will be allowed to check in at your residence office and pick up your keys between 4 p.m. and 8 p.m. on Monday, May 19, 2008, as residences are readied and made available following the academic year move-out; many will not be ready for move-in at 4 p.m. Luggage storage sites will be available at each of the summer residence areas if you arrive before your residence has been readied for move-in.
                       
• If you are assigned for Summer Session 2 only, you may check in and pick up your keys between noon and 4 p.m. on Sunday, June 29, 2008.

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Residence office locations/hours and staff coverage

The summer residence offices for students assigned to on-campus housing are as follows:

These summer residence offices will be open Monday through Friday from 9 a.m. to 5 p.m., and every night from 7 p.m. to midnight. There is a Resident Assistant (RA) on call Monday through Friday from 5 p.m. to 9 a.m., and on weekends and holidays from 9 a.m. to 9 a.m. the following day. On-call schedules will be posted in the residence lobbies and/or vestibule area.

*** There will be no room changes offered during the summer. ***

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Terrier Cards
The Terrier Card Office, 775 Commonwealth Avenue, lower level, will be producing Terrier Cards for on-campus residents, summer dining plan and Convenience Points plan participants, and students who need replacement Terrier Cards. The Terrier Card Office is open throughout the summer—Monday through Friday, 9 a.m. to 5 p.m. except on University holidays (Monday, May 26 and Friday, July 4, 2008).

Continuing students should continue to use their current Terrier Card during the summer. There is no need to obtain a new Terrier Card unless the card used during the academic year has been damaged or lost.

There is a $30 fee charged for replacement Terrier Cards during the summer. Multiple replacements may result in additional fees in each instance.

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Mail service
in dormitory-style residences
If you are assigned to a dormitory-style room on Bay State Road, you will receive your mail via your assigned mailbox in the mail room on the first floor of The Towers, 140 Bay State Road. Mail arrives at your residence mail room location Monday through Friday. Your mailing address is not the same address at which you live; your mailing address is the actual location where you pick up your mail. Remember, it is important that your mailbox number be included in your address, above the street number. The residence mail room staff can only deliver mail that is correctly addressed and which includes your full name. Mail that is undeliverable will be returned to sender.

Be sure the following address format is used on all mail and packages sent to you—

Your first and last name
Box S-_____ (your mailbox number)
140 Bay State Road
Boston , MA 02215

Don't forget to notify your correspondents to include your mailbox number (not your room number) and to use "S" in front of your mailbox number in the mailing address.

If a package arrives for you in the mail room, you will receive a "package slip" in your mailbox. This slip indicates that a package is waiting for you at the mail room. Bring the slip, along with your Terrier Card, to the mail room - you'll need to show your Terrier Card to the mail room staff when you sign for your package. The mail room is open Monday through Friday, 9 a.m. to 5 p.m. You can pick up your package during these hours. It is important to us that only you receive your package, so only the person to whom the package is addressed may sign for it.

We are not equipped to handle outgoing mail, but there are plenty of outgoing mail boxes around campus. There is a Post Office in Kenmore Square and one in the lower level of the George Sherman Union. Here are two telephone numbers that might be helpful:

Kenmore Square Post Office:      617-437-1113
Residence mail room concerns:   617-353-2307

Whenever you have an important item being mailed to you, such as airline tickets or a check that you need now, it is a good idea to send these items registered, certified, or express mail, return-receipt requested. This allows you to track your mail item if it is lost. Remember, regular mail is not traceable. If you are not receiving your mail, talk to your residence mail room staff. Every effort will be made to assist you.

If you leave University housing anytime prior to the end of the summer, your mail will be returned to sender unless you provide the residence mail room staff with a Mail Forwarding/Change-of-Address Card.

in apartment-style residences
If you are assigned to an apartment-style residence, you will receive your mail directly from the United States Postal Service, as long as you put your name on the mailbox in the front vestibule area of your apartment building. Questions from apartment residents about mail should be directed to the Kenmore Square Post Office, 15 Deerfield Street, Boston, 617-437-1113.

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Telephone service
You are responsible for arranging with Verizon (617-956-8201) for summer telephone service and, if applicable, for the disconnection of your academic year telephone service if you were assigned on campus during the spring semester.

Remember to arrange with Verizon for the disconnection of your telephone service at the end of the summer.

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Furnishings
Do not remove furnishings from either your room or any lounge or common area in any residence. (This applies in all cases, including rooms and apartments that contain furniture for more than the number of students currently assigned there.) The Office of Housing is the only office on campus authorized to remove or move furniture from or in any on-campus residence.

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Room Condition Reports (RCR)
You must complete a Check-in Room Condition Report (RCR) when you move in to your room or apartment. Your Resident Assistant (RA) will review your RCR with you.

After you move out, the Offices of Housing and Facilities Management & Planning will inspect your residence for damage(s) and, if found, assess you the appropriate charge(s).

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Lockouts, lost keys, lock changes
During normal business hours, immediately report lockouts and lost or stolen keys to your summer residence office. Outside of business hours, contact the Resident Assistant (RA) on call. You will be charged up to $110 for a lock change and replacement keys.

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• keep your room/apartment locked at all times and carry your key(s) with you
• identify positively through the door peephole or through verbal response anyone who asks to come in
• do not allow anyone into your residence who is not your guest
• contact the Boston University Police Department (617-353-2121) if you see anyone who looks suspicious in your residence
• report immediately any exit door that is broken
• close any door you find propped open
• exercise caution; avoid walking alone at night; find someone to walk with you
• carry your Terrier Card with you at all times

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Maintenance concerns
If when you move in to your room or apartment, you have cleaning or maintenance concerns, contact your summer residence office and speak with a member of the Residence Life staff.

At all other times, please contact your RA or the RA on call, or your summer residence office which is open Monday through Friday from 9 a.m. to 5 p.m. and daily from 7 p.m. to midnight.

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• If you are assigned for Summer Session 1 only, you must vacate your residence before 10 a.m. on Saturday, June 28, 2008.
• If you are assigned for Summer Session 1 only and sign an agreement for Summer Session 2 no later than Friday, June 27, 2008, or if you are assigned for both summer sessions, you may remain in on-campus housing between sessions at no additional charge.
• If you are assigned for both summer sessions or Summer Session 2 only, you must vacate your residence before 10 a.m. on Saturday, August 9, 2008.

Move-out dates for some special programs may vary from the aforementioned move-out dates depending on the length of the program. If you are enrolled in a Boston University Summer Term course with dates that are different than those of Summer Session 1 or 2, contact the Summer Housing Manager at 617-353-3511 to confirm the date/time by which you must move out.

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• remove all your personal belongings and trash from your assigned room/apartment,
• unplug and clean all appliances,
• close and lock all windows,
• turn off the lights,
• leave your room/apartment in clean, habitable condition,
• lock the door(s), and
• return your residence key(s) in person to your summer residence office; ask for a key receipt.

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Bridge Housing is the period between the end of the summer housing and the opening of academic year housing. If you are assigned to on-campus housing at the end of the summer and have been assigned to an on-campus residence for the 2008–09 academic year, you may apply for Bridge Housing, at an additional residence charge of $344. Contact the Office of Housing, 25 Buick Street, 617-353-3511, for more details.

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• How to apply
• Residence and dining plan rates
• Residence calendar
• Residence assignments
• Move in and move out
• Dining service
• FAQs