Article VI – Meetings of the Board of Trustees
Section 1: Regular Meetings
There shall be three or more regular meetings of the Board of Trustees each year at such places and times as the President may designate. One of the meetings shall be the Annual Meeting and shall be held between September 1 and December 1.
Section 2: Special Meetings
Special meetings of the Board of Trustees may be called at any time by the President, the Chairman, or one-third of the Trustees, to be held at such places and times as stated in the calls to the meetings. No business may be transacted at a special meeting of the Board of Trustees other than that stated in the call to the meeting.
Section 3: Notices and Minutes
Notice of each meeting of the Board of Trustees shall be sent to each Trustee at least seven days before the time of the meeting, and the notice of a special meeting shall state the object for which it is called. Each Trustee shall be provided summary minutes of each meeting of the Board of Trustees.
Section 4: Quorum
A majority of the Trustees shall constitute a quorum at all meetings of the Board of Trustees.
Section 5: Order of Business
The President shall prepare an agenda for each meeting of the Board of Trustees.
Section 6: Consent in Lieu of Meeting; Telephone Conference Meetings
The Board of Trustees may take any action by unanimous written consent in lieu of a meeting.
Section 7: Executive Session and Recusal
The Board of Trustees may at any time, upon the determination of the Chairman or vote of the Board, meet in executive session without the presence of persons who are not members of the Board. In addition, the Chairman may excuse from participation in any matter any ex officio Trustee who is also a University employee when the Chairman, in his or her discretion, determines that the presence of such person may present a conflict of interest or otherwise compromise the Board’s consideration of such matter. At least once each year, the Board of Trustees shall meet in executive session without the presence of any University employee.
Section 8: Guests
Ordinarily, the President of the Boston University Alumni and the senior leadership of the University will be invited by the Chairman and the President to attend meetings of the Board of Trustees except when the Board meets in executive session.