Little Money, Big Impact

December 2nd, 2011 in dquinlan, planning tips

floating candlesIf only we had a dollar for every time a client said, “We just don’t have the budget for that…”

At E&C, we understand that sometimes you come up with a great idea, but it’s just not cost effective for your event.  However, all hope is not lost!

There are many ways to make small additions for big impact at your next event:

  • Adding a floral arrangement to your buffet gives it a VIP look
  • Setting votive candles on your guest tables creates a warm & inviting atmosphere
  • Having an event in Fall?  You’d be shocked how great those miniature pumpkins are for adding a burst of color to your tables!
  • Even a single flower in a tall vase can create a colorful contrast to your linens.

We’re all looking for way to help reduce that “university building” look and feel, so we’d love to hear your ideas too!

Student events…looking good

October 26th, 2011 in events, kamullen, videos

Just try to match this energy at your next event!  Video of some great lighting work by Student Production Services…

Setting up Commencement 2011

October 26th, 2011 in department, events, kamullen, videos

The time-lapse compilation above was shot between May 17 and May 23, with some time off for unanticipated power outages. The camera shot one frame every 30 seconds.

This is a great example of the cool videos found on our own BUniverse!

You say “right”, I say “stage left”

August 10th, 2011 in kamullen, planning tips

Communication is the key to preparing any good event, but it is important that everyone involved is speaking the same language.  As the manager of the Tsai Performance Center, I interact with both theatre or artsy types as well as event planners or non-artsy types.  Both equally great, but often using different terms for the same thing. 

Consider this simple request:  “Setup 3 chairs on the left.” 

Hmmm.  Do they mean 3 chairs on the stage left side, which is the right side if you are in the audience looking at the stage?  Or they mean the left side of the stage if you are standing onstage looking at the audience, which would be stage right?  And did you know that Stage Left usually equals Camera Right and vice versa? It can be confusing.  Depending on what you are used to, it’s easy to “mis-hear” the information.  Always consider who is giving the information and CLARIFY it. 

Post-It diagramWhat works the best to clarify?  Draw it out.  Some people shy away from doing setup drawings because they have to hand-draw them or they won’t be in scale or they need some fancy computer program to make them.  Not true!  Sketching out a stage setup, however sloppy, can insure that everyone is saying the same thing and valuable setup time isn’t wasted.  If you are the person providing setup information to others, make sure you are consistent with terminology and try to include a diagram to compliment your instructions.  On a side note, if you are meeting in person, I’ve found that lots of hand gestures pointing to the area you think they mean also works pretty well. 

DEFINITIONS

STAGE LEFT / RIGHT
Left/ Right as seen from the person’s point of view on stage looking out to the audience. (ie Stage Left is the right side of the stage when looking from the auditorium.)

CAMERA LEFT / RIGHT
Left / Right as seen from the camera person’s point of view in the audience.  (ie Camera Left is the left side of the stage when looking from the auditorium to the stage.)

Setting up Senior Breakfast

July 28th, 2011 in events, kamullen, videos

This video showing the transformation of the GSU Metcalf Ballroom is a great example of all the hard work that goes into setting up an event of this magnitude.  Just as Dean Elmore says in the video, kudos to the Facilities Management & Catering staff for making this such a special day for our Seniors.   The Dean of Students staff did an amazing job on this event!

Show me your badge!

July 26th, 2011 in great ideas, kamullen, planning tips

Example of Conference Badge (WordCamp Boston 2011)Something so simple that got so many compliments at this year’s WordCamp Boston 2011….the badge.

A sturdy piece of paper, folded in quarters, then put on a lanyard with a clip.  All the normal “badge” items on the outside, like who you are and where you are from, plus the conference name & date.  On the inside was a full schedule, a map of the conference rooms used, and directions to an after-party.

The icing on the cake…in very tiny letters in the bottom corner…your t-shirt size.  Stop by the t-shirt table, give them your badge.  They “x” out your size and hand over your conference tee.

Example of Conference Badge

And unless you are one of those conference junkies that saves conference badges like trophies and hangs them around your office, you can recycle the schedule and hand back the lanyard for them to re-use.

We like.  A lot.  Probably more than we should.

Tagged , ,

Identity Crisis

July 26th, 2011 in department, kamullen, staff

Events & Conferences.  E&C.  EvCon.   Formerly known as Conference Services, All-University Functions, or GSU Administration.

Tsai Center.  The Castle.  University Reservations.  Summer Conference Operations.  Student Production Services (formerly known as ProTech.)

There’s Karen, Kara, Katie, Kate, and Karleigh.  And Judith, Judy, and Jodi.  And Jim and JoLaine and Joan.

Sometimes the names get confused, but we know what we do.

Events. And. Conferences.

Tagged

The sun isn’t the only thing shining this summer…

July 26th, 2011 in department, kamullen, staff

33 Agganis Residence Hall

33 Agganis Residence Hall

When you work at a university, everyone says “Oh, you must have an easy summer at your job” but that couldn’t be further from the truth for our department.  From mere hours after Commencement to mid-August, Events & Conferences is working on dozens and dozens of, well, events & conferences.

They live in our dorms.  They meet in our classrooms.  They have functions in our ballrooms.  They are here for a day.  They are here for a week.  And E&C is with them every step of the way.

One particular staff person shines pretty bright all summer long and that’s Danny Camacho.  He brings customer service to a whole other level of greatness.  He reminds me how easy it can be to simply help people.   When you see someone struggling, offer to help.  When you hear someone who is upset, listen to them, maybe make them smile.  When you see someone alone, engage them in conversation.  He’s the first to lend a hand when someone needs help.  So this shout-out to Danny is to simply say…Way to represent!

Tagged ,

There’s a Conference App for that!

July 26th, 2011 in great ideas, kamullen, planning tips

Recently, Boston University welcomed WordCamp Boston 2011 to campus.  And let’s just say that great ideas flourish when you get a group of innovative web designers, bloggers, and new technology junkies together.  What impressed us?  The Conference App (available for iPhone & Android users) provided by topquark.com.  Don’t ask me to explain how they do it (ruins the magic), but by going to website link provided, it created a “conference app” icon on our phones.  Very simple layout that included the schedule, session name & info, speaker info, and live Twitter feed (using hashtag for their conference).  I used it a whole lot more than the paper schedule provided since don’t we all check our phones way too much?

Conference App - Schedule

Conference App - SessionConference App - speakersConference App - Twitter

Tagged , , ,